Manage employee and visitor parking assignments and records.
Ensures Regulatory Compliance, making sure restrooms and common areas meet health, safety, accessibility, and regulatory requirements
Manage visitor experience, ensuring facilities project a professional image for customers, suppliers, and visitors.
Space Planning & Office Coordination
Manage employee seating assignments and workspace allocation.
Coordinate office moves, departmental relocations, and workspace reconfigurations.
Plan and execute workspace setup requirements for new hires, transfers, and organizational changes.
Office Supplies & Inventory
Manage stationery, office supplies, and workplace consumables.
Monitor inventory levels and coordinate with vendors to ensure timely replenishment and uninterrupted operations.
New Hire & Employee Support
Coordinate workstation setup, office access, furniture, supplies, and onboarding requirements.
Partner with HR and IT to ensure workplace readiness.
Office and Email Communications
May help in developing and distributing office-wide announcements and communications.
Monitor and manage the company's general email inbox, responding to inquiries as appropriate and directing correspondence to the relevant staff members in a timely manner.
Special Events Coordination
Coordinate catering, lunch arrangements, and food services for company meetings, events, and special functions, ensuring all logistical requirements are met
Qualifications
3+ years of experience in office administration, facilities coordination, workplace services, or office management. Manufacturing experience preferred.
Ability and willingness to travel between Edmonton, Sherwood Park, and Nisku facilities on an as-needed basis to support business operations, facility requirements, employee onboarding, events, and workplace initiatives. (Mileage reimbursement provided in accordance with company policy)
Ability to work independently and manage multiple priorities across different locations.
Highly organized and detail-oriented with exceptional planning and coordination skills.
Proactive self-starter who takes initiative and drives work to completion.
Strong interpersonal, communication, and relationship-building skills.
Previous people leadership or management experience is considered an asset but is not required.
Success Measures
Workplace appearance and facility condition
Employee satisfaction with office services
On-time completion of moves, seating assignments, and onboarding setups
Compliance with workplace and restroom standards
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JOB POSTING SALARY RANGES
HIRING SALARY RANGE: $70,000-93,000 CAD (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us
Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.
