K) Monitoring the meeting rooms calendar and provide solutions when needed.
2) Facilities
a) Morning tasks to ensure that all meeting rooms are presentable and ready for daily meetings. Including power cords, phones etc.
b) Ensure all coffee points are ready for employees to use.
c) Ensure printers, photo copier are functional.
d) Perform other administrative support duties as required by the local facilities manager
e) Provide backup for other facility personnel as needed
f) Ensure all equipment is operational; coordinate repairs as required. Meet vendors and escort to do regularly scheduled HVAC, AV, Kitchen ….
g) Ensure kitchens and coffee points area is clean and free of debris
h) Ensure both installed AV equipment and portable equipment is functional; coordinate repairs as required. Ensure all portable projectors are stored and locked away. Before storing ensure all chords and lamps are intact.
i) Coordinate repairs within physical office space such as carpeting, repainting, lighting, per approved repair and replacement plans
j) Resolve or coordinate resolution for all facilities requests, such as temperature complaints, electricity short etc.
3) Safety & Security
a) Responsible for overall office safety & security.
b) Understand landlord and or building managers evacuation and testing of alarms process
c) Assist in coordinating programs to educate employees on building and general office emergency procedures
d) Acting on direction of Physical Security, provide assistance as required.
4) Problem solving
a) Prioritize conflicting responsibilities and schedules.
b) Report problems as required.
c) Communicate as required to the necessary parties involved.
d) In the event of a facilities emergency provide assistance as directed to achieve timely resolution.
e) Communicate closure of an issue to one’s own manager as well as the requester.
Location
On-site –Dubai, ARE
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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