Arrange taxi services for client staff and visitors as requested
Register and distribute documents according to local procedures
Meeting Room & Hospitality Coordination
Book and manage onsite meeting rooms according to site procedures
Conduct daily office checks to ensure readiness and proper setup
Organize and deliver hospitality services including refreshment preparation and service
Manage catering setup and clearance for meetings and events
Ensure all meeting rooms, video conferencing facilities, and public areas meet expected standards
Maintain awareness of room status and ensure rooms are prepared prior to bookings
Coordinate local events as required
Security & Access Management
Issue and manage ID and access badges for new hires, vendors, and visitors
Maintain accurate records of all badge issuances
Monitor and maintain badge consumables within agreed stock levels
Uphold security sign-in protocols consistently
Conduct site inductions for new starters
Liaise with site managing agents and security personnel
Maintain high level of security awareness and knowledge of emergency procedures
Provide first-line support for employee security concerns
Administrative & Office Support
Manage incoming and outgoing mail according to established procedures
Coordinate office supplies ordering process
Maintain accurate and updated seating plans
Assist with coordination of office equipment repairs and maintenance
Perform additional administrative tasks as needed
Ensure detailed handover of responsibilities during absences
Manage fleet & related admin
Manage Mobile phone & related admin
Location
On-site –Warsaw, POL
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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