Coordination Support
Coordinate with consultants, contractors, and suppliers to ensure timely delivery of information and approvals.
Assist the Project Manager in liaising with clients and internal JLL teams on day-to-day project matters.
Support scheduling and logistics for site visits, inspections, and project meetings.
Monitor and track project milestones, flagging potential delays to the Project Manager.
Assist with procurement coordination, including tracking tender submissions and vendor correspondence.
Site Visits & Reporting
Conduct regular site visits to monitor construction and fit-out progress on behalf of the project team.
Take photographs on site to document progress, quality, and any issues observed.
Prepare clear and structured site visit reports, including photographic evidence and written observations.
Record and report on health, safety, and environmental conditions observed on site.
Identify and escalate any quality or safety concerns to the supervising Project Manager.
Minutes of Meeting
Attend project meetings (weekly project meetings, PCG meetings, design reviews) and take accurate minutes.
Prepare and distribute meeting minutes in a timely manner following each meeting.
Maintain a log of meeting action items and track completion status.
Ensure minutes are filed appropriately within the project document management system.
Key skills
Strong written and verbal communication skills in Vietnamese and English.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to take clear, concise, and accurate meeting minutes.
Good organisational skills with the ability to manage multiple tasks simultaneously.
Comfortable working on construction sites and conducting site visits.
Eye for detail when reviewing documents and photographic records.
Positive, proactive attitude and willingness to learn.
Ability to work effectively as part of a team as well as independently.
Employee specification
Currently enrolled in or recently graduated from a degree programme in Architecture, Civil Engineering, Construction Management, Project Management, or a related discipline.
No prior work experience required; previous internship or part-time exposure to the construction or real estate industry is an advantage.
Proficiency in both written and spoken Vietnamese and English.
Familiarity with Microsoft Office tools; experience with project management software is a plus.
Ability to commit to the full internship duration and attend site visits as required.
Location
On-site –Ho Chi Minh City, Vietnam
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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