5. Pantry Services
o Beverage order (1 Suntory water server / 1 Coca Cola vending machine / Apex coffee)
o Ensure timely replenishment and proper disposal (support)
6. BCP plan support / emergency supplies arrangement and provide inventory check
7. PPM arrangement such as UPS about 4-5 units, AC, cleaning, lighting, pest control
Most assets are taken care by landlord.
8. Track and maintain preventive and planned maintenance of office
9. Provide proper repair arrangements on Infosys assets
10. Manage and provide proper communication with vendors and landlord who provide services including
11. Maintain and order office supplies and stationery (support)
12. Finance
o PO creation
o Leasing / FM services related invoice management (send invoices to offsite team)
Invoice management 10-15 invoices
13. Monitor and respond to email and inquiries related to office services
14. Any other facility or workplace services related activities and when requested by Client
15. Support Projects as needed (Expansion planned in next Summer)
Event
All hands event every Quarter
Year end party (support as needed)
Annual fixed asset verification
Escort vendor when they access HR/FIN/IT room
Ariba support between vendor registration mainly language support
Required qualifications, experience, skills and others.
Knowledge and Skills Required
Minimum 3 years’ experience in building services or facilities management / related work
Business level of Japanese, verbal and written
Daily conversation in English / Japanese
Competencies
Excellent communication skills, both written and verbal, as well as interpersonal skills.
Ability to achieve efficient operations through time and task management skills and motivated work execution capabilities.
Flexible mind and correspondence, communicating with stakeholders in India, Australia and Japan.
Able to see things from the client’s standpoint, listen and observe to anticipate client’s needs.
[Working Hours and Days Off]
Working hours are based on the client’s timetable
Generally based on working from the office
Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period
【Salary】
Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions
Bonuses: Available (performance-related bonuses)
Probationary period: Yes
【Number of Vacancies】 1
【Selection Process】
1. Application screening
2. Interviews (several rounds planned)
3. Final interview
Location
On-site –Tokyo, Japan
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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