JLL
From JLL's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
This role ensures critical parts availability while minimizing carrying costs and preventing equipment downtime.
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Summary
The Maintenance Spare Parts Procurement Specialist is responsible for the strategic sourcing, purchasing, inventory management, and supply chain optimization of spare parts and components for building systems and equipment across commercial real estate portfolios. This role ensures critical parts availability while minimizing carrying costs and preventing equipment downtime.
Spare Parts Procurement
Source and procure spare parts for HVAC, electrical, plumbing, elevator, fire safety, and building automation systems
Research and identify OEM and aftermarket part suppliers
Develop sourcing strategies for critical, high-usage, and obsolete parts
Negotiate pricing, lead times, and terms with parts suppliers
Manage emergency procurement for urgent maintenance needs
Inventory Management
Establish and maintain optimal inventory levels for spare parts
Implement min/max inventory controls and reorder points
Coordinate with maintenance teams on parts usage and forecasting
Technical Analysis
Work with maintenance technicians to identify correct part specifications
Research part numbers, cross-references, and compatibility
Evaluate OEM vs. aftermarket alternatives for cost optimization
Maintain technical documentation and parts catalogs
Support equipment standardization initiatives
Supply Chain Management
Develop relationships with OEM dealers and distributors
Monitor supplier performance and delivery metrics
Manage parts warranties and return processes
Coordinate with multiple properties for consolidated purchasing
Implement vendor-managed inventory programs where appropriate
Data Management & Reporting
Maintain accurate parts database in CMMS/ERP systems
Generate inventory reports and procurement analytics
Track key metrics: stock-outs, carrying costs, turnover rates
Provide cost analysis and budget support
Maintain parts specifications and vendor information
Required Qualifications
High School Diploma
3-5 years' experience in parts procurement or inventory management
Experience with IBM Maximo CMMS for work order management, asset tracking, and inventory control
Proficiency in JDE (JD Edwards) ERP system for procurement, inventory management, and financial reporting
Knowledge of building systems and mechanical/electrical components
Strong analytical and problem-solving skills
Ability to read technical drawings and specifications
Knowledge of HVAC, electrical, plumbing, and elevator systems
Advanced Maximo certification or extensive hands-on experience with modules including Inventory, Purchasing, and Asset Management
JDE certification or demonstrated expertise in Procurement, Inventory Management, and Accounts Payable modules
Technical background in mechanical or electrical trades
Schedule: 8:30 am to 5:00 pm. Potential Over time.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
On-site –Bloomington, IN
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
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