Review and verify that all mandatory documents, checklists, registers, and records are properly maintained and up to date
Assist in preparing audit reports highlighting compliance status, gaps, and corrective actions required
Monitor adherence to JLL standard operating procedures and client-specific requirements
Support quality assurance activities and inspection processes
Procurement & Vendor Management
Assist in the preparation, issue, and follow-up of purchase orders (POs) ensuring accuracy and timely delivery
Coordinate with vendors and suppliers for quotations, service delivery, and issue resolution
Support contract negotiation processes and vendor onboarding activities
Maintain vendor database and performance records
Track purchase order status and coordinate with stakeholders for approvals
Verify invoices against POs and delivery documentation before submission for approval
Update and maintain the summary of all active contracts and agreements in tabular format
Assist in vendor evaluation and selection processes
Administrative & Documentation Support
Develop and maintain organized filing systems ensuring document confidentiality and proper access controls
Prepare daily, weekly, and monthly operational reports as required
Maintain inventory records and track facility assets
Prepare meeting minutes, general notices, and client communications
Manage document version control and ensure all records are current
Support preparation of tender documents and agreement drafting when required
Business Development Support
Research and identify potential new Facilities Management business opportunities in the Sri Lankan market
Assist in preparing proposals, presentations, and pitch materials for prospective clients
Support client meetings and site visits as required
Maintain database of leads and track business development activities
Conduct market research on competitors, industry trends, and service offerings
Assist in preparing client presentation materials showcasing JLL's capabilities
General Support
Coordinate with internal teams including Finance, Operations, and Technical departments
Assist in special projects as directed by the Facilities Manager
Support the helpdesk with administrative queries as needed
Other tasks as assigned by the Facilities Management team
Sound like you? To apply you need to be
Knowledgeable and motivated
Are you currently pursuing or have recently completed a diploma/degree in facilities management, administration, business administration, business management, engineering, or related field? Do you have strong Microsoft Office skills including Excel, Word, and PowerPoint? Are you eager to learn about facilities management operations, auditing, and procurement processes? If yes, we want to hear from you.
Professional and detail-oriented
An ideal candidate possesses excellent attention to detail with strong analytical and organizational skills. You should demonstrate effective oral and written communication abilities in English, with a positive attitude and willingness to learn. The ability to work collaboratively in a team environment while managing multiple tasks is essential. Prior exposure to facilities management, procurement, audit processes, or business development through internships, projects, or coursework would be advantageous. If you're proactive, professional, and ready to gain real-world experience in a dynamic facilities management environment, you're who we're looking for.
What we can do for you
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. This internship will provide you with valuable hands-on experience across facilities auditing, procurement, vendor management, and business development. You'll gain exposure to diverse client environments, learn industry best practices, and develop skills that will accelerate your career in facilities management. We will empower your ambitions through mentorship, learning opportunities, and a supportive work culture.
Apply today!
Location
On-site –Colombo, Sri Lanka
Job Tags
Accounts Payable Process, Budget Management, Compliance Monitoring, Data Quality Assurance, Financial Reporting and Analysis, Process Improvements, Project Management, Stakeholder Management, Variance Analysis, Vendor Management
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
