Liaise with courier vendors and building management regarding deliveries and logistics.
Facilities and Floor Support
Assist with office, meeting room, and event space setups and reconfigurations.
Support daily office walkthroughs to ensure workplace standards are maintained.
Coordinate minor facilities requests and escalate maintenance issues as needed.
Assist with furniture moves, supply replenishment, and workspace readiness activities.
Administrative Support
Provide general administrative support to the facilities or workplace team.
Assist with invoice processing, purchase orders, and vendor coordination.
Maintain facilities records, logs, and operational documentation.
Support scheduling and coordination for workplace initiatives and projects.
Workplace Experience
Serve as a point of contact for employee facilities-related requests.
Help maintain a clean, organized, and professional office environment.
Support employee and visitor experience initiatives as needed.
Health, Safety, and Compliance
Support workplace safety procedures and emergency preparedness activities.
Assist with maintaining compliance with office and building policies.
Report safety or operational concerns promptly.
Qualifications
High school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Experience in a corporate office environment preferred.
Familiarity with mail and shipping processes and general office operations.
Proficiency with Microsoft Office applications.
Skills and Competencies
Strong organizational and multitasking skills
Excellent customer service and communication abilities
Ability to prioritize and manage changing daily responsibilities
Strong attention to detail and reliability
Team-oriented with a proactive approach to problem-solving
Ability to perform light physical tasks related to mail handling and office setup
Working Conditions
Standard work schedule is Monday through Friday during regular business hours.
Hybrid role based in Toronto with regular onsite presence required to support office operations.
Position may require lifting, moving packages, and supporting office setup activities.
Occasional after-hours support may be required for office events or operational needs.
Preferred Attributes
Experience supporting workplace or facilities operations in a corporate environment.
Strong interpersonal skills and a customer-focused mindset.
Ability to work effectively in a dynamic and collaborative workplace environment.
Estimated compensation for this position
50,000.00 – 60,000.00 CAD per year
This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.
Location
On-site –Toronto, ON
Opening Type
Replacement
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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