Manage fire safety program (Fire Warden, Equipment, Evacuation, Procedures, Staff Awareness, Fire Drill, etc.)
Responsible for the management of Control Access System
ID/Security Pass management. Issuing ID cards to new employees, lending cards to visitors, and managing card inventory
Energy management
Seat and locker assignment. Data update
Purchasing Management
Coordinate closely with APAC Regional Purchasing team to ensure requisitions and align them with the global policy.
BCP
Emergency equipment and food management
BCP Champion/Coordinator, Be-Safe coordinator
Reporting / Meeting
Attend and report at Bi-weekly meeting with regional manager.
Attend and report at quarterly meeting of ABF.
Attend and report at monthly Japan management meeting.
Office Management
Overall management of all office operations and services to the Amadeus standards and in the most cost-efficient way including but not limited to office, stationary/pantry supplies, mail/couriers, cleaning, pest control, insurances, etc.
Liaise with other depts to perform proper stock management, particularly tracking of furniture and other relevant items, as might be required by the Finance Department.
Participate with HR, DTS and other relevant units in the processes related to newcomers/leavers.
Calculate and compare costs for required goods or services to achieve maximum value for money.
Submit monthly attendance figures in Entrapass
Management and renewal of insurance policies
Minor repairs Furniture, doors, floors, etc.
Check that agreed goods or services are being delivered in a satisfactory manner and follow up on any deficiencies detected.
Conduct office rounds to maintain an appropriate environment.
Invoice processing and cost trucking related to AB&F.
DTS
Manage the relationships with telecom companies for the provision of fixed/mobile telephony as well as with utility companies if and when required.
Support DTS related equipment distribution/collection.
Others
Submission of documents requested by the Ministry of Finance, Ministry of Internal Affairs and Communications, and other government agencies
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Location
On-site –Tokyo, Japan
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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