Conduct and operate regular facilities inspections and audits.
Be responsible for office facilities, air-conditioning, lightings, furniture, office equipment are well-controlled and office space are well-maintained.
Ensure all site documentation are updated.
Assist in special events within the office (e.g., furniture moving, set up multi-purpose room for training/events).
Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations when necessary.
Be the vendor POC on hard services for daily operations and responsible for vendors contracted under service provider.
Service Delivery
Coordinates with Facilities Manager, fellow coordinators, HK personnel, landlord personnel and vendors to ensure that all tasks will run according to plan.
Conduct daily walkthroughs to ensure a clean and organized office.
Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.
Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
Assist in the procurement of vendors and services as required for hard services.
Provide coordination and support events, meeting and conference facilities as required.
Other duties that may include but are not limited to: equipment maintenance, landlord relations and management of building access passes.
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations and building operations.
Client Relationship Management
Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
Deliver an exceptional quality of service, as reflected by client feedback.
Coordinate site operations in accordance with all agreed policies, procedures and contract scope.
Location
On-site –Pasay, Philippines
Job Tags
Budget Administration, Calendar Management, Confidentiality, Event Management, Microsoft Outlook, Multitasking, Non-Disclosure Agreements, Prioritization, Ticketing Software, Travel and Expense Management, Vendor Management
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
