Invoice handling in both client and JLL system
PO issuing and tracking
In emergency case, communicate with the related vendors or BMs to resolve the issue with team member.
Handle the request of waste management with the related vendors.
Support the space management and those documentations.
Arrange the amenity goods and general office supplies.
Support the reporting on energy management.
Support other administrative work.
Managing Work order to meet KPI’s requirement.
Support / help office concierge and managers
Remote support for other sites during the emergency
Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Candidate Specification
More than 1 year experience on Facility Management / Hospitality services or related field Good communication and presentation skills
Mind-set of diversity and inclusion
Native level in Japanese and business level in English
Knowledge and skill for Microsoft applications (Excel, PowerPoint, Word, Outlook)
Self-motivated; confident & energetic
Strongly goal-oriented – focuses on meeting all performance targets.
Team player – cooperates and works well with others to meet targets.
[Place of Work]
Location: Within Tokyo’s 23 wards
[Working Hours and Days Off]
Working hours are based on the client’s timetable
Generally based on working from the office
Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period
【Salary】
Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions
Bonuses: Available (performance-related bonuses)
Probationary period: Yes
【Number of Vacancies】 1
【Selection Process】
1. Application screening
2. Interviews (several rounds planned)
3. Final interview
Location
On-site –Osaka, Japan
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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