Provide comprehensive administrative support as a key member of the Operations team, supporting facilities-related activities and ensuring seamless coordination between engineers, technicians, vendors, and client stakeholders
Perform data-gathering and analysis of information to ensure all site processes and best practices are being implemented, tracked, and controlled, while contributing suggestions on where processes can be improved to speed up service delivery, enhance service quality, and save costs
Provide admin support including report generation using Corrigo CMMS, inventory and stock taking management, shift scheduling coordination, site inductions for new personnel, and general facilities coordination activities
Ensure health and safety workplace procedures are in place and properly documented, working under supervision and guidance from the Safety Officer to implement and carry out these procedures as needed
Act as first line of defense against operational risks by implementing and managing risk management programs, disaster recovery plans, and business continuity procedures while following escalation and incident reporting protocols in compliance with firm guidelines
Interact with client staff and vendors to deliver efficient services, address conflicts and conflicting priorities effectively, and serve as an effective and resilient communicator who interfaces with customers during both business-as-usual and critical activities
Assist JLL and client leads with compliance reporting, monitoring and tracking of artifacts and legal statutory requirements, and support internal and external audit processes by maintaining accurate documentation and records
Required Qualifications
Associate degree, diploma, or equivalent experience in Business Administration, Facilities Management, Engineering Technology, or related field
2-3 years of experience in administrative support, facilities coordination, or operations roles preferably in commercial real estate, data centers, or mission-critical environments
Strong proficiency in report creation using MS Office suite (Excel, Word, PowerPoint, Outlook) with demonstrated ability to create professional presentations and data analysis reports
Excellent communication and information-gathering skills with ability to interact professionally with personnel at all organizational levels including engineers, clients, vendors, and executive leadership
Strong report consolidation and presentation skills with ability to synthesize complex operational data into clear, actionable insights
Experience with Computerized Maintenance Management Systems (CMMS) such as Corrigo, Maximo, or similar platforms for work order tracking and reporting
Basic understanding of facilities management practices and administrative processes supporting technical operations
Preferred Qualifications
Demonstrated track record of timeliness, accuracy, and completeness in all administrative and reporting responsibilities
Excellent understanding of health and safety practices within the built environment including OSHA standards, emergency procedures, and workplace safety protocols
Strong attention to detail with process-oriented mindset and ability to identify inefficiencies and recommend practical improvements
Experience with inventory management systems, asset tracking, and procurement coordination for facilities operations
Familiarity with shift scheduling software and workforce management tools for 24/7 operational environments
Basic Occupational Safety and Health (BOSH) certification or willingness to obtain relevant safety training
Location
On-site –Batangas, PHL
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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