Vendor & Team Coordination The role holder will coordinate and escort both the self-performing FM team and external vendors during on-site works, ensuring compliance with site access, safety, and operational protocols.
Inspections & Reporting Responsibilities include assisting with daily, weekly, and monthly property inspections and compiling associated reports to support facility performance tracking and compliance.
Help Desk & Service Level Monitoring The individual will monitor Help Desk requests, ensuring all tickets are actioned within agreed service level agreements (SLAs), escalating where necessary to maintain service quality.
Permit & Minor Works Support This role provides administrative support in raising Electronic Permits to Work (EPTW) and assists with general minor repair works, including resetting zip taps and HADs, adjusting or extending air-conditioning requests, and coordinating cleaning requests.
After-Hours & Project Support The role holder will provide technical and administrative support after 4:00 PM once the on-site technician departs, assist with minor project works, and act as backup for incident response during after-office hours, including weekend posting support when required.
Stakeholder Liaison The individual will liaise with the Building Management Office (BMO) to ensure alignment on site operations, compliance matters, and facility requirements.
Qualifications & Experience
Candidates should hold a minimum of 2 years of relevant experience in a Facilities Coordinator role or similar facilities/property management support position.
Experience in a corporate, commercial, or mixed-use property environment is preferred, along with familiarity with procurement systems (PR/PO/GR processes) and computerized maintenance management systems (CMMS).
Key Skills & Requirements
Strong organizational and multitasking abilities, familiarity with procurement and work order systems, basic technical understanding of building systems (HVAC, access control, cleaning operations), and the ability to work flexible hours including after-hours and weekend coverage when required.
Good communication skills are essential for effective coordination with vendors, technicians, and building management stakeholders.
Location
On-site –Singapore
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
