Controls progress of small scope of repair or project
Produces comprehensive facilities / premises monthly reports
Vendor and contract Management
Performs other duties as assigned
Duties & responsibilities
Provide onsite services at Mega site
Manage customer and JLL's external FM contractors across all soft services (but not limited to), ensuring compliance with terms of service and effective problem resolution
Ensure adequate levels of FM supplies are maintained at all times
Oversee procurement processes, ensuring all supply orders are supported by appropriate customer approvals and comply with their Procurement and Order Processes
Monitor spending and approved expenditures, overseeing monthly invoice receipting and validation accrual journal processes accurately
Review and verify cross-charge/re-class processes to manage FM budget effectively
Oversee monthly billing process and cross-check invoices before forwarding to Finance for payment processing
Lead the implementation of local and regional initiatives at Mega site, ensuring a coordinated approach for the team
Prepare and ensure timely delivery of fixed and ad-hoc reports, maintaining regional consistency in data submission and filing procedures
Coordinate and provide clerical/administrative support to the FM team as required
Servicing in an efficient, professional, and courteous manner at all times
Ensure the reception area is maintained to professional standards
Manage visitor services by greeting, welcoming, and directing visitors appropriately
Ensure timely notification of company personnel regarding visitor arrivals
Oversee maintenance of telecommunications systems
Manage the issuance of visitor badge and temp. staff badg.
Ensure visitor sign-in processes comply with client requirements
Ensure compliance with JLL Safety, Health & Environment Management Requirements at Mega site
Perform other duties as assigned to support site operations and business objectives
Other tasks assigned by the supervisor.
Key Performance Indicators
Finance health check on green all the times.
No bad debt on AR.
Payment on time to vendor.
Number of violations on HSE
Corrigo WO completion Above 95%
Employee Specifics
Bachelor’s degree in business, marketing or other related areas preferred. Candidate has a minimum
8-10 years+ of administrative experience in a high-pressure, fast paced MNC.
Ability to work with remote co-workers, and adapt to different cultural working styles.
Ability to work independently, make decisions and act quickly in emergency situations.
Customer Focus and Excellent Service
Overachieving Attitude which including but not limited to
Work Ethic, Friendly, Adaptable, Patience
Problem Solving Skills, Accuracy and Attention to Detail
Integrity, Interpersonal Skills, Telephone Skills
Microsoft Office Skills - Word, Excel, PowerPoint, and Outlook
Business Conversation English (written & spoken) and Mandarin is compulsory
Well-developed interpersonal, verbal and written communication skills
Some accounting knowledge
Location
On-site –Hsinchu, Taiwan, China
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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