Support vendor relationships for environmental testing services, including negotiating timelines, coordinating multiple vendor activities, and ensuring service quality standards
Oversee the complete environmental testing process from scheduling through final report delivery and filing
Manage and maintain comprehensive environmental databases and document management systems, ensuring data integrity and accessibility
Develop and implement improved processes for document retention, data entry workflows, and vendor coordination to increase team efficiency
Coordinate communication and information flow between environmental specialists, project managers, clients, and vendors to ensure alignment and timely project execution
Monitor and track environmental testing schedules across multiple projects, proactively identifying conflicts and managing priorities
Lead the preparation and organization of environmental documentation packages for client deliverables and regulatory compliance
Manage invoice processing, budget tracking, and vendor payment coordination for environmental services
Train and guide team members on documentation standards, database protocols, and environmental coordination procedures
Desired experience and technical skills
Requirements
Associate's degree or equivalent combination of education and relevant work experience
3-5 years of coordination or administrative experience with demonstrated progression of responsibility
Proven experience managing vendor relationships and coordinating external service providers
Strong organizational and project coordination skills with ability to manage multiple complex workflows simultaneously
Demonstrated ability to lead processes and implement improvements in operational efficiency
Advanced proficiency with Microsoft Office Suite, particularly Excel for data management and reporting
Experience managing databases and document management systems
Excellent written and verbal communication skills with ability to coordinate across multiple stakeholder groups
Strong problem-solving skills and ability to work independently with minimal supervision
Professional presence and demonstrated leadership in team environments
Preferred
Experience in commercial real estate, environmental consulting, construction, or project management coordination
Background in environmental compliance, testing coordination, or related regulatory processes
Experience training or mentoring team members on processes and procedures
Proficiency with project management software, CRM systems, and collaboration platforms (Teams, SharePoint, Salesforce)
Knowledge of environmental testing methodologies and industry terminology
Bachelor's degree in Business Administration, Environmental Studies, Project Management, or related field
Experience developing standard operating procedures or process improvement initiatives
PMP, CSM, or other project coordination certifications
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position
60,000.00 – 85,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location
On-site –Chicago, IL, Columbus, OH, New York, NY
Job Tags
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
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