Negotiate priority when multiple demands compete for the same resources.
Optimise resource allocation to maximise productivity.
Increase productivity and reduce non-productivity using Looking for Work reports.
Client & Vendor Coordination and Reporting
Liaise with vendors or external partners for coordinated scheduling.
Communicate with clients or customers to confirm appointments.
Escalate complex problems to specialised technical teams.
Create and issue vendor reports.
Financial & Commercial Administration
Raise reactive and remedial purchase orders (POs).
Carry out initial chasing of outstanding purchase orders (OPOs).
Support Quantity Surveying (QS) with application building and billing.
Arrange for annual POs to be raised for PPMs.
Prepare quote administration.
Manage Work in Progress (WIP) at the initial stage.
Contract & Compliance Administration
Manage breach and to-breach reporting.
Ensure any immediate remedial actions required as a result of subcontractor delivery are recorded and actioned within necessary timescales.
Carry out remedial review and action.
Complete administrative checks on job completion.
Track missing certificates and receipts.
Transfer compliance paperwork from source systems to SharePoint.
Safety & Permitting Administration
Manage the application process for customer permits.
Log and manage near-miss and good-catch reporting.
Administer the training matrix.
Knowledge & Continuous Improvement
Document solutions and maintain knowledge base articles.
Skills & Experience
Experience in a contract administration, scheduling, dispatch, resource planning, or facilities administration role, ideally in a site-based environment.
Strong organisational and prioritisation skills, able to manage competing demands on engineers and resources.
Comfortable working with financial and commercial processes such as PO raising, billing, and WIP.
Good working knowledge of contract compliance, breach reporting, and compliance and permitting administration.
Comfortable liaising with clients, vendors, engineers, and the wider Contract Support team to coordinate work.
Clear communicator, able to escalate issues appropriately and keep stakeholders informed.
Highly organised, with strong attention to detail for records, reporting, and compliance paperwork.
Proficient with SharePoint, scheduling, and reporting/administration systems.
Note: This role profile reflects the current scope of responsibilities and requirements and may be reviewed and updated periodically in line with business needs.
Employee Benefits
Overtime x1.5 on weekday and x2 on weekends + day in lieu on bank holidays
Standby rate is £15 per day and £50 on bank holidays
24 days holiday plus bank holidays (pro rata into shifts for shift workers)
Company funded health cash plan
Ability to buy and sell holidays – buy 5 days & sell 2 days
Life assurance
Auto-enrolment company pension scheme
Employee Assistance Program (EAP)
Cycle to work scheme
Purchase an electric vehicle via salary sacrifice
Employee discounts with various brands
Learning and development programs, training and career opportunities.
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you...
Apply today at www.jll.com/en-uk/careers.
Location
On-site –London, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
