What your day-to-day will look like
Supervise and schedule Events team members
Provide functional supervision of event support staff (set-up crews, third party vendors)
Coordinate and execute high-level special events as requested by the Amazon Event Organizer
Lead site visits, planning meetings, and final details meetings with Amazon Event Organizer and supporting vendor partners
Establish new policies and procedures necessary to clearly define event support of high-level events in high-profile areas
Establish and provide clarity to existing policies and procedures relating to event support
Demonstrate continuous effort to improve operations, service levels, and streamline work processes
Track team progress through data metrics
Create and submit monthly reports to Program Delivery Manager, demonstrating team progress and workload
Identify opportunities for improving team communication and efficiency
Provide prompt and courteous responses to Amazon Event Organizer and client requests within the guidelines set forth by Amazon Meetings & Events
Maintain ethical, professional, and courteous relationships with contractors, employees, and property management teams
Perform as a team member with all employees
Communicate and work effectively with officers, senior contacts within client organization, and business associates
Maintain all business contact information
Prepare proposals and presentations
Assist in compiling budget information and business review metrics
Compose business letters, summaries and reports using proper format, punctuation, grammar, diction and style
Create graphs, charts, and other complex documents
Comply with all company and regional policies
Learn and follow all Amazon policies and procedures as they apply to administration positions
Perform other duties as assigned in support of the Amazon Meetings & Events program.
Required Qualifications
Bachelor's Degree or equivalent experience in Event Management, Hospitality Management, or related field
3 years of event management or relevant hospitality experience
Ability and interest in multi-tasking
Interact with employees, visitors, and contractors with poise and diplomacy
Apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exists
Interpret instructions in written, oral, and diagrammatic or schedule form
Possess initiative to assume additional responsibilities
Set priorities and meet deadlines
Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
Communicate effectively both verbally and in writing
Possess excellent grammar and proofreading abilities
Meet highest attendance and punctuality requirements
Operate personal computer, software as appropriate for project and all other office equipment
Climb up and down stairs as part of emergency procedure, practice and/or implementation
Detect emergency alarms, auditory and/or visual
Flexible hours: must be willing to work nights, evenings, and weekends as necessary.
Preferred Qualifications
Previous supervisory or team lead experience
Experience managing vendor relationships in a corporate environment
Background in high-profile or executive-level event coordination
Experience with budget management and financial reporting
Familiarity with data metrics tracking and reporting tools.
Location: On-site
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.
JLL is an Equal Opportunity Employer committed to diversity and inclusion.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position
65,400.00 – 80,100.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location
On-site –New York, NY
Job Tags
GREF
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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