Maintain clear grasp of client's asset/portfolio strategy, drivers/values and articulate these to the wider team
Support emergency planning, business continuity, testing, and monitoring with emergency management support as required.
Customer Management & Experience
The role is envisaged as predominantly site based with key focus occupier visibility
Serve as the primary point of contact for all customer enquiries, concerns, and service requests, ensuring timely response and resolution while maintaining positive relationships.
Proactively identify opportunities to improve the customer experience through building amenities, services, and programming.
Act on customer feedback to create a productive and engaging environment that adds value to their occupancy.
Work with RLAM CX Strategy Director to utilise training opportunities and advise AM of CX implementation opportunities
Feedback all customer intelligence to the asset management team.
Financial Management & Service Charges
Work with JLL Accounts teams on financial accountability, cashflow management, and customer/supplier credit control.
Provide strategic advice to asset managers on customer debt recovery, with support from Accounts Receivable.
Prepare and manage service charge budgets and reconciliations according to RICS Professional Standard for Commercial Service Charges and client KPIs.
Support supplier payments via Proactis and manage supplier payments processes, including purchase orders and invoice approvals.
Oversee management of financial trackers, ensuring accuracy including utility recharges, turnover and commercialisation.
Respond to customer and consultant queries and challenges in a timely manner.
Lease and Legal Management
Liaise with Data Management team on complex and protracted lease queries
Provide application recommendations to the Asset Manager. Receive and analyse customer applications under the lease, including alienation and alterations.
Ensure customer compliance with lease covenants, including complicated or contentious perceived breaches
Resolve customer matters affecting valuation
Liaise with appropriate additional advisers as required (legal, building surveying etc.)
Working with RLAM JLL Asset Experience Services Team to ensure strong internal stakeholder relationship for efficiency of work whilst owning output to the asset manager.
Health & Safety and Compliance Management
Manage risk actions and undertake statutory compliance management.
Conduct / Arrange H&S checks (monthly and voids), including Site Safety
Checks/Inspections and Void Management Inspections. Utilising third parties where appropriative (void security)
Handle Accidents & Incidents reporting and follow-up.
Manage E-Permits (permits-to-work) system and support ISO14001 compliance requirements.
Coordinate LRQA audits and compliance activities.
Ensure compliance with health and safety legislation and implement compliance measures.
ESG and Sustainability
Support and implement ESG initiatives in alignment with client's ESG strategy and JLL's responsibilities.
Be aware of industry and legal obligations in relation to ESG.
Assist with sustainability reporting and compliance requirements.
Support Asset Sustainability Plans, ESG Database and Risk Assessments. Supplier & Contract Management
Lead representation at site level framework partner meetings, to ensure high standards of service delivery.
Responsibility for scope of services and contract variation initiatives, in conjunction with Costs Manager, Soft Services Manager and Technical Services Manager
Implement works associated with PPM (Planned Preventative Maintenance) report, including PPM Statutory & Regulatory projects.
Handle reactive works and fabric maintenance issues.
Manage quotes and work orders within designated authority levels.
Supervise projects and works activities, including management of risk and method statements.
Property Operations and Inspections
Conduct regular property inspections in line with client and JLL KPIs and submit written reports via Vision
Ensure high standards on all managed sites, flagging areas for growth and improvement
Support property presentation standards across managed sites
Coordinate void management activities with central support teams Transactions and Transitions
Handle property transitions, due diligence, and support disposals and acquisition processes
Support letting agents, solicitors and other third parties with queries
Lead transitions meetings (with Transitions team for SC properties)
Maintain overall accountability for Readiness for Sale packs, prepared by Asset
Experience Services function
Participate in portfolio sales/purchases Insurance Management
Handle on-site activities such as accident book records and CCTV provision
Review and supply contracts and gather information for central insurance team
Implement insurer's requirements, including improvements and repair/maintenance
Ensure claims are settled and funds applied to any insurance works completed
Technology
Utilise available tools to ensure quality, efficiency of output and optimise service to stakeholders
Prospective Technology tools will include applications for Accounting, H&S, Customer Relationship, ESG amongst others. Current prospective tools may include Yardi, Riskwise, Prism, Deepki and Workflow systems but may change with tech investments
Skills & Qualifications
Technical Knowledge
Good knowledge of commercial property management across diverse asset types and comprehensive understanding of building systems, maintenance planning, and facility management
Strategic portfolio planning and optimisation capabilities with comprehensive understanding of risk management in property contexts
Good knowledge of RICS standards with ability to interpret and apply to complex situations
Comprehensive understanding of regulatory frameworks, compliance governance, health and safety legislation
Knowledge of sustainability standards, ESG strategy implementation, and reporting requirements
Familiarity with property management technologies, reporting systems, and relevant property legislation
Personal Attributes
Strategic vision that aligns team activities with business objectives combined with strong organisational abilities and exceptional attention to detail
Decisive leadership when making complex decisions with collaborative working style that builds effective relationships
Client intimacy that builds trusted advisor relationships with client-focused mindset that prioritises service excellence
Entrepreneurial mindset that identifies growth opportunities with problem-solving approach to operational challenges
Accountability for performance and business outcomes with professional integrity in all business dealings
Inspirational leadership that motivates high performance with resilience under pressure
Commercial acumen that balances service quality with profitability
#LI-JA1
Location
On-site –Maidenhead, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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