Receive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers.
Assist in the change management process
Submit/Assist with submitting all Requests for Information (RFIs)
Submit/Assist with submitting all Requests for Information (RFI’s)
Track responses, update, and send logs to the Architect and Engineers
Post all paper sets and electronic sets of drawings with RFI’s/CB’s
Sending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors
Collaborate across the organization
Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents.
Ensure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items.
Maintain a clean office environment and buy supplies as needed
Maintain electronic & physical files & record documents
Qualifications
Two years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience
Be customer service focused and have excellent communication and interpersonal skills
Proficiency in Microsoft Office programs
Why JP Cullen?
At JP Cullen, we know our people are our greatest asset. Guided by our mission to identify, hire, train, and retain the best people to serve our customers, we invest in the growth and development of every team member. As a Project Assistant, you’ll play a key role in supporting project teams while gaining valuable experience, mentorship, and career development opportunities. Join a 5th generation family-owned company built on teamwork, integrity, continuous improvement, and a commitment to building both great project and great people.
Compensation & Benefits
JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health Insurance, Dental, Competitive Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.
EEO
JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
