About the job
We are looking for an organized, proactive and detail-oriented admin & operations coordinator to run our office administration, keep our vendor network organized and follow up with clients after each service. You will work closely with our Property & Rentals Executive. They manage properties and vendors on site; you handle the records, quotations and follow-ups from the office.
Key responsibilities
A. Office administration and documentation
1. Manage day-to-day office administration and keep records organized and up to date.
2. Prepare and maintain documents, reports, forms, and spreadsheets.
3. Handle data entry, filing, quotations, and invoices.
4. Keep client documents confidential.
B. Vendor coordination and onboarding
1. Find and contact vendors and service providers across the service categories.
2. Collect vendor details, quotations, rates, and required documents, and keep the vendor database up to date.
3. Follow up with vendors on pricing, availability, service delivery, and pending work.
4. Build and maintain good working relationships with vendors.
C. Client follow-up
1. Follow up with clients after each service to check they are satisfied.
2. Record feedback and coordinate the resolution of any concerns.
3. Prepare service summaries and follow-up reports.
D. Operations support
1. Schedule appointments, meetings, and vendor visits.
2. Log service requests and track completed and pending work.
Show the full description
3. Support the team with other administrative and operational tasks as required.
Who can apply
Only those candidates can apply who
have minimum 1 years of experience
Salary
₹ 2,00,000 - 2,40,000 /year
Experience
1 year(s)
Deadline
2026-12-02 23:59:59
Skills required
MS-Office, Operations, Vendor Management, Google Workspace, Effective Communication, Administrative Support and Vendor Negotiation
Other Requirements
1. Graduate in any discipline.
2. 0 to 2 years of experience in office administration, operations, or vendor coordination. Freshers are welcome.
3. Good spoken and written English. Konkani, Hindi, or Marathi is an advantage.
4. Working knowledge of MS Office or Google Workspace (Sheets, Docs, and Gmail), particularly spreadsheets.
5. Organized, with strong attention to detail.
6. Comfortable speaking with vendors, negotiating basic quotations, and following up professionally.
7. Able to manage several tasks at once and work independently.
8. Dependable and professional, and comfortable with both desk work and dealing with vendors and clients.
9. Takes ownership of tasks and ensures documentation, vendor onboarding, and follow-ups are completed on time.
About Company
Pillar & Nest brings together thoughtful property management and personalized lifestyle services for those who value their time, their space and peace of mind. From everyday care to larger projects and everything in between, we make owning and living in Goa beautifully effortless.
