Manage security and building access for office and visitors
Manage office supplies inventory and procurement
Manage vendor contracts, invoices, and service-level agreements
Negotiate with providers to ensure cost-effectiveness and quality
Track and report facilities budget and expenses
Provide administrative support and assist with cross coverage of administrative positions as needed
Provide administrative support to senior staff members, as needed
Organize and maintain company files, storage and archives
Act as liaison with property management and external authorities when needed
Interface with management on special projects
Perform other relevant tasks as assigned by management.
Interface with Senior Management on facilities management and other business related projects
Assist with coordinating special events, visitor logistics, employee engagement activities, and charity initiatives for the office
Performs light physical duties as needed, including moving office supplies, equipment, and furniture; setting up meeting and event spaces; assembling basic office furniture; and supporting general workplace maintenance and facilities operations.
Maintenance of overall facility to high standard, working with staff on best practices
Required Skills/Abilities
Excellent interpersonal and communication skills in English, both verbal and written
Proactive and detail-oriented with a high degree of accuracy
Strong vendor management skills
Excellent time management and organizational skills
Ability to work independently and collaboratively
Service-oriented mindset with focus on employee experience
Ability to produce business correspondence, proofread for grammar, spelling and punctuation
Education and Experience
Bachelor’s degree in Administration, Facilities Management, Industrial Engineering, or related
1-2 years of experience in facilities coordination, office management, or workplace operations
Strong organizational and multitasking skills
Knowledge of local regulations (NOMs, Public Safety, health & safety
Proficient in MS Office Suite and familiar with workplace management too
Excellent communication and problem-solving ability
Advanced English (written and spoken)
Benefits
Vision, Dental, Medical Coverage, Christmas Bonus
Company Information
Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services. With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.
If you are exceptional at what you do, we would love to put you to work in an exceptional company in an exceptional position.
We are One. We are On.
Follow us https://www.linkedin.com/company/integreon/
Visit us at www.integreon.com
Pay Range
MXN $0.00 - MXN $0.00 /Yr.
