Responsibilities
Maintain calendars & work schedules
Prepare travel schedules, book travel arrangements, and make reservations for hotels, restaurants, car rentals & car services as need be.
Help coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Source and book venues, transportation options, and all other event needs
Coordinate & manage client and employee gifting
Coordinate and order catering for multiple office events/meetings
Meeting Coordination and Management (On-site and Off-site)
Schedule, plan and organize meetings
Set up and take down meeting rooms
Prepare meeting agendas, minutes
Convert data to visual presentations (PowerPoint, Word, Excel)
Prepare Minutes for confidential Executive meetings
Provide administrative support as required for day-to-day business operations or special projects
Expense management and submissions
Other duties and responsibilities as assigned
Skills, Characteristics & Qualifications
1-3 years of experience in a similar role supporting executives or senior leaders
Proven ability to handle sensitive and confidential information with discretion and professionalism
Strong organizational skills with the ability to prioritize effectively in a fast-paced environment
Highly detail-oriented with a strong focus on accuracy and follow-through
Excellent interpersonal skills, with the ability to build strong working relationships
Strong verbal and written communication skills
Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), including experience with pivot tables, VLOOKUPs, and Excel formulas
Comfortable using, or open to learning, AI tools to support day-to-day work and improve efficiency
The expected salary range for this position is $75,000 to $85,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.
If this sounds like a place you want to be or want to talk to us about the role and opportunities, contact us or apply now. To find associated positions at our HUB simply search myHUBbc as a keyword in the search bar on our careers page!
What we offer you
We invest in your growth. HUB offers structured training, licensing support and ongoing development opportunities designed to accelerate your career.
Competitive pay with comprehensive health benefits, retirement savings matching and company-paid life and disability plans
Generous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance
A collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career
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The HUB difference
HUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada — through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
