Job Responsibilities
Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
Provide callers with address, directions, and other information as required.
Greets guests as they enter the office.
Opens and distributes the incoming mail and packages.
Collects and prepares the outgoing and overnight mail.
Sends, receives and distributes faxes.
Check and mail processing.
Organize employee events.
Help with reports, numbers, etc. as assigned.
Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs.
Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.
Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
Maintains calendars for Admin Services, conference rooms, conference calls and Web meetings.
Attend and complete any training sessions or assignments as required.
Establish and maintain effective professional working relationships with co-workers, and every level of management.
Communicate with co-workers, management, clients, and others in a courteous and professional manner.
Conform with and abide by all regulations, policies, work procedures, and instructions.
Other responsibilities and projects as assigned by Manager.
Qualifications
High School diploma or GED; AA and/or college degree preferred, but not required.
2+ years of related office experience, or an equivalent combination of education and experience
Bilingual abilities in English and Spanish preferred, but not required.
Proven computer proficiency - Microsoft office Suite, Outlook, etc.
Professional appearance and demeanor.
Demonstrated customer service skills.
Proven ability to manage multiple tasks with competing priorities.
Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization.
The expected salary range for this position is $16.00 to $23.50 hourly and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
What we offer you
We invest in your growth. HUB offers structured training, licensing support, and ongoing development opportunities designed to accelerate your career. Benefits and programs vary based on employment status, role, location, and applicable eligibility requirements.
Competitive pay with comprehensive health benefits, retirement savings matching, and company-paid life and disability plans
Generous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance
A collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career
The HUB difference
HUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada — through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.
Equal Employment Opportunity: HUB International Limited is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Reasonable Accommodations: HUB International Limited is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you need a reasonable accommodation to access our career site, complete an application, or participate in any part of the hiring process, please contact the Recruiting Team at HUBRecruiting@HUBInternational.com. This contact information is for accommodation requests only and should not be used to inquire about the status of an application.
E-Verify: HUB International Limited participates in E-Verify. Please refer to Our Recruiting Process | Applicant Notices: E-Verify Program for additional information.
