Track, monitor, update, and archive unclassified technical action items, responses, and supporting documentation within authorized AEGIS Project Office information management systems and team channels.
Support Navy Enterprise Planning System (NEPS) activities, including entering, updating, and tracking task scopes of work and administrative worksheets.
Coordinate program meetings, maintain schedules and calendars, prepare agendas, and organize supporting materials.
Document meeting minutes, maintain action item lists, and follow up with stakeholders regarding outstanding assignments.
Perform routine quality assurance checks of spreadsheets, working documents, trackers, and database entries to ensure accuracy and completeness.
Maintain program databases, reporting tools, and document repositories in accordance with established Government procedures.
Identify missing information, documentation discrepancies, and overdue action items for review by appropriate personnel.
Support routine information requests, sponsor data calls, and other program reporting activities.
Assist with improving administrative workflows, reporting formats, and document management processes.
Perform additional administrative and program support duties consistent with assigned contract requirements.
Bid and proposal support if requested.
Other duties as assigned.
What You Bring
Required Qualifications
An active secret clearance is required to be considered for this position.
HS Diploma required.
Minimum of one (1) year of experience in administrative support, project coordination, data management, office operations, or a related field required.
Demonstrated experience analyzing, organizing, and interpreting financial, operational, or program performance data.
Experience developing management presentations, analytical reports, project tracking documents, and professional briefing materials.
Working knowledge of program planning, milestone tracking, schedule coordination, action item management, and project reporting practices.
Ability to review financial information, funding data, and accounting codes for accuracy, consistency, and reporting purposes.
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, charts, and the development of program tracking and reporting tools.
Must possess basic computer literacy and data entry skills.
Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
Strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Demonstrated problem-solving skills.
Must possess strong time management skills.
Must be able to work in a fast-paced, changing, and challenging environment.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Preferred Qualifications
Associate's degree or coursework in Business Administration, Management, Finance, Information Systems, or a related field.
Two (2) or more years of administrative, program coordination, or project support experience.
Previous experience supporting Department of Defense, U.S. Navy, NAVSEA, or Government program offices.
Familiarity with AEGIS programs, Navy Combat Systems, or NSWC PHD operations.
Experience preparing Work Breakdown Structure (WBS) summaries, Task Plan Sheet (TPS) roll-ups, or similar tracking products.
Experience using Navy Enterprise Planning System (NEPS) or comparable program management systems.
Intermediate Excel skills, including pivot tables, data validation, and reporting tools.
Experience supporting Technical Project Managers, Customer Advocates, or Government project teams.
Familiarity with document control, database maintenance, records management, and quality assurance processes.
Work Environment and Physical Requirements
Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
Compensation and Benefits
The expected base pay range for this position is $33.65 – $38.46 per hour. INDUS offers a competitive compensation and benefits package, including our Employee Stock Ownership Plan (ESOP), 401(k) with employer match, and comprehensive health benefits. We also invest in employee growth through professional development funding, education reimbursement, and online learning opportunities. Employees may also be eligible for performance bonuses and other rewards.
Individual compensation is determined by job-related factors, including relevant experience, qualifications, education, certifications, and alignment with the position's requirements. INDUS also considers internal pay equity and industry benchmarks to support fair and competitive compensation.
Learn more about our culture and benefits.
Equal Employment Opportunity
INDUS is proud to be an equal opportunity employer committed to fostering a welcoming, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, veteran status or any other applicable legally protected status or characteristic.
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