What will you be doing?
Full diary management, liaising with other Howden PA’s, senior stakeholders and external partners
Planning, organising and supporting internal and external meetings and providing necessary documentation where appropriate
Assessing priorities, checking the correct HR representation to meetings and redirecting as appropriate
Booking of UK and International travel to include Visa’s, flight, train, hotel and car bookings
Organisation of lunches/dinners/events as required
Being mindful of budgeting and team policies
Providing adhoc project administrative support including but not limited to, formatting documents, printing reports and presentations
Manage invoicing process and approvals
Collating of receipts and processing of expenses on a monthly basis
Handling hugely private & confidential sensitive information in a discreet and diplomatic manner, ensuring security of access to such information is maintained at all times
What are we looking for?
The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role
Strong interpersonal skills – enjoys interacting with people and creates a positive, professional and discrete impression
An ability to prioritise is key as is the ability to manage a broad range of tasks
The ability to demonstrate attention to detail and pride in their delivery
Ability to work effectively within a team with strong internal networking skills
The ability to work independently but also as part of a team, escalating issues where needed and sharing ideas/findings
Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), must also have basic Excel knowledge.
Excellent time management/organisational skills
Excellent written and verbal communication
Flexibility required – hybrid role with a minimum of 3 days per week in the office, particular days may vary
What do we offer in return?
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
Reasonable adjustments
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent
