This role demands meticulous attention to detail in processing financial transactions, preparing reports, scheduling across multiple calendars and university systems, and ensuring all administrative processes run smoothly. The Program Manager will be responsible for coordinating convenings and events, managing correspondence, preparing materials, and providing logistical support that enables the Center's research and educational activities.
This position requires someone who excels at execution—a self-starter who can take complex directives and implement them efficiently with minimal supervision while maintaining clear communication with leadership. The
SUPERVISORY AUTHORITY
Program Manager will supervise a Student Events Assistant and coordinate with staff across Georgetown and Howard to ensure seamless operations.
NATURE AND SCOPE
The Program Manager reports directly to the Co-Executive Directors and serves as the central administrative coordinator for the Center. This position requires extensive interaction with faculty, staff, and administrators at both Georgetown and Howard Universities, navigating different administrative systems, policies, and procedures to ensure smooth cross-institutional operations.
PRINCIPAL ACCOUNTABILITIES
Scheduling appointments and coordinating meetings across two university calendars.
Handling correspondence and communications.
Making travel and accommodation arrangements for visiting scholars and faculty participants.
Processing reimbursements and vendor payments through both Georgetown and Howard systems.
Tracking monthly budget statements and grant expenditures; preparing financial reports and vouchers and maintaining meticulous records of all Center activities and expenditures.
The Program Manager coordinates all event logistics including venue booking, catering, AV setup, preparing invitations, corresponding with speakers and presiders.
Preparing background materials for distribution, managing registration systems, and providing comprehensive logistical support for the Center's two major annual convenings and quarterly faculty salons.
The position also manages the strategic seed grant program including application intake, review coordination, and budget tracking, and supervises the Student Events Assistant.
CORE COMPETENCIES
Exceptional written and verbal communication skills
Highly detail-oriented with strong analytical skills
Superior organizational and time management abilities
Ability to work independently and take initiative
Professional demeanor and excellent interpersonal skills
Flexibility and adaptability in a dynamic environment
Problem-solving skills and resourcefulness
Ability to maintain confidentiality and handle sensitive information
Strong customer service orientation
EDUCATIONAL REQUIREMENTS
Baccalaureate degree required. Master's Degree preferred in business administration, nonprofit management, or a related field but not necessary. Strong humanities background preferred but not necessary. 3-5 years of experience in administrative coordination, program management, or operations
Compliance Salary Range Disclosure
$75,000-$85,000
