Distributes opportunities, updates, and amendments to relevant Practice Leaders, Bid Managers, and pursuit team
Tracks bid opportunities and active bids across all procurement and contract-finder platforms, ensuring timely internal distribution
Manages submission checklists and portal-specific requirements ensuring deadlines are met without compromising quality
Coordinates document formatting, uploads, file naming requirements, size limits, and final submission packaging
Executes the final upload, verify submission confirmation, and archive submitted materials and receipts
Tracks submission volumes, deadlines, outcomes, and maintain a hit-rate performance reporting
Maintains a central repository of portal instructions, best practices, and lessons learned
Supports ongoing process improvements to enhance procurement tracking and pursuit efficiency
Qualifications
Typically, with 3+ years of experience in bids, tenders, procurement, or business development support
Experience with UK/EU public sector procurement processes and systems
Experience working with UK portals and procurement frameworks
Experience in architecture or construction-related field preferred
Experience with Open Asset, SharePoint and similar platforms preferred
Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
Knowledge of construction/RIBA Design stages, supply chain roles and procurement and selection routes including Design & Build, EPC, RFPs and design competitions preferred
Proficient in document management systems and tracking tools
Strong attention to detail and compliance orientation
Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
Strong organizational skills and the ability to work on multiple projects at the same time
Ability to proactively solve problems and apply creative, practical solutions
Ability to work collaboratively within a team while also independently managing and prioritizing multiple tasks to meet deadlines effectively
Travel may be required
If you currently work for HKS, please submit your application via the Internal Careers Portal.
