Track and update RAID logs (Risks, Actions, Issues, Decisions)
Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager
Support tracking of change requests, scope updates, and project decisions
Documentation & Reporting
Maintain accurate, up‑to‑date project documentation and artifacts in designated repositories
Prepare weekly project status reports and dashboards for internal and customer stakeholders
Capture meeting notes, action items, and decisions; follow up to ensure closure
Ensure project records follow established standards and frameworks
Meeting & Communication Support
Coordinate and support internal and external project meetings
Prepare agendas, materials, and presentations for project forums
Distribute meeting minutes and action items in a timely manner
Serve as a communication bridge between Project Managers, delivery teams, and stakeholders
Administrative & Operational Support
Track team time, allocations, and PTO as needed for project planning
Support budget tracking and basic financial reporting
Monitor tickets, defects, and issues in systems such as Jira or ServiceNow
Assist with SharePoint or project site setup and ongoing maintenance
Process & Continuous Improvement
Ensure projects adhere to defined delivery methodologies and governance standards
Identify opportunities to improve project coordination, reporting, and execution efficiency
Support audits, readiness reviews, and operational checkpoints as required
Qualifications & Experience
Required
1–3 years of experience in project coordination, operations, or a related role
Strong organizational skills with exceptional attention to detail
Ability to manage multiple tasks and priorities in a deadline‑driven environment
Clear written and verbal communication skills
Comfort working with cross‑functional teams in a software or technology setting
Preferred
Experience in a SaaS, software, or professional services organization
Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar
Exposure to Agile or hybrid delivery environments
Bachelor’s degree or equivalent professional experience
CAPM from PMI or equivalent certification
Key Competencies
Organization and follow‑through
Stakeholder communication
Risk and issue awareness
Tool proficiency and data accuracy
Professional judgment and discretion
Continuous improvement mindset
Career Growth
This role provides a strong foundation for progression into
Associate Project Manager
Project Manager
Program or Delivery Operations roles
The Project Coordinator gains hands‑on exposure to real project delivery, customer interaction, and enterprise software operations.
Geographic Responsibility: Remote, US
Type of Employment: Full-time, permanent
FLSA Classification (USA Only):Non-Exempt
Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
The employee is occasionally required to move around the office. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work across multiple time zones in a hybrid or remote work environment.
Long periods of time sitting and/or standing in front of a computer using video technology.
May require travel dependent on company needs.
The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. HealthEdge reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in compliance with the Americans with Disabilities Act of 1990. Candidates may be required to go through a pre-employment criminal background check.
HealthEdge is an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.
#LI-Remote
The annual US base salary range for this position is $62,000 to $65,000. This salary range may cover multiple career levels at HealthEdge. Final compensation will be determined during the interview process and is based on a combination of factors including, but not limited to, your skills, experience, qualifications and education.
