Internal procurement and vendor coordination: Act as the communication focal point between PPS operations, internal Procurement / Materials functions, and vendors. Follow up quotations, availability, delivery commitments, documentation, and order status; escalate risks that may affect operations
Purchase requisitions and purchase orders: Create accurate purchase requisitions in the applicable company system, provide required supporting information, and coordinate the workflow through approval and conversion to purchase order. Track open PRs and POs through delivery and closure
Cost tracking and forecasting: Maintain visibility of committed and expected PPS costs related to open requisitions, purchase orders, services, rentals, and materials. Provide regular updates to operational leadership to support forecasting, accrual awareness, and cost control
Inventory monitoring: Monitor stock levels, critical spares, consumables, and operational materials. Follow up shortages, excess or slow-moving inventory, outstanding deliveries, and replenishment needs in coordination with the responsible stakeholders
Delivery and invoice support: Coordinate with requestors, vendors, and internal functions to resolve delivery, receipt, quantity, pricing, or invoice discrepancies and support timely order closure
Records and reporting: Maintain accurate trackers and supporting records for PRs, POs, vendor actions, expected deliveries, costs, and inventory status. Prepare concise status reports and highlight exceptions requiring management attention
Compliance and continuous improvement: Follow company purchasing, authorization, HSE, quality, finance, and records requirements. Identify recurring delays or process gaps and support practical improvements to purchasing and inventory workflows
KEY WORKING RELATIONSHIPS
Internal Interfaces
- PPS operations and technical teams
- Procurement / Supply Chain
- Materials and Inventory
- Finance / Cost Control
- Maintenance and Logistics
- Approved vendors and service providers
- Rental and equipment suppliers
- Freight / logistics providers, as applicable
QUALIFICATIONS AND EXPERIENCE
Associate degree, technical diploma, bachelor’s degree, or equivalent practical experience in business administration, supply chain, logistics, finance, engineering support, or a related discipline
Entry-level to early-career experience in purchasing, order management, materials, inventory, cost tracking, administrative support, or operations coordination is preferred
Knowledge of SAP is preferred, particularly for purchase requisitions, purchase orders, cost tracking, and inventory-related activities. Experience with similar ERP systems will also be considered
Good working knowledge of Microsoft Excel, Outlook, and standard reporting tools
Professional written and verbal communication skills in English; Norwegian language capability is an advantage for local vendor coordination
Ability to work accurately with financial codes, quantities, dates, documentation, and multiple priorities
CORE COMPETENCIES
Planning and follow-up
- Attention to detail
- Collaboration
Cost awareness
- Inventory discipline
- Problem solving
Vendor communication
- Operational responsiveness
- Process compliance
EXPECTED OUTPUTS / MEASURES OF EFFECTIVENESS
Purchase requisitions are complete, accurate, and submitted with the required supporting information
Open PRs and POs are actively tracked, with delays and operational risks communicated early
PPS leadership has current visibility of purchasing commitments, expected costs, and forecast impacts
Inventory status and replenishment needs are monitored, with critical shortages escalated before they affect execution
Purchasing and inventory records are maintained accurately and can support operational, financial, and audit requirements.
ROLE BOUNDARIES
This role supports and coordinates purchasing and inventory activities within assigned authorization levels. Commercial commitments, supplier selection, purchase-order approval, contracting decisions, and financial approvals remain with the designated authorized functions and approvers in accordance with company policy.
