JOB DESCRIPTION
Project Leadership and Coordination
Act as the single point of contact for all factory-related project activities
Guide projects from concept through production completion
Coordinate cross-functional teams including: Engineering, Purchasing, Costing, and Production
Maintain alignment between factory operations and Development/Construction teams
Project Planning and Tracking
Create and maintain a master status tracker: Phases, Milestones, Deliverables, Traceability of workflow
Create and maintain a “Base Quote Summary” document from inception to production start that communicates project requirements, materials, and special construction items
Monitor project timelines and ensure factory readiness aligns with project schedules
Identify risks and proactively communicate impacts to stakeholders
Costing and Scope Management
Develop and maintain the quote summary / order summary document throughout the project lifecycle
Ensure all departments are aligned to the same project scope, materials, and construction requirements
Coordinate with costing for pricing updates, production for labor assumptions, and purchasing for material costs
Support pricing efforts from concept through GMP, including Costing team and VDC teams on initial concept design and pricing – approve pricing and concept designs
Cross-Functional Communication
Host weekly internal project meetings with factory teams
Document and distribute meeting notes, action items, and status updates
Serve as the communication bridge between factory and external teams
Filter and route questions to appropriate stakeholders while maintaining accountability
Change Order Management
Lead the change order (CO) process from identification through execution
Collaborate with Engineering, Purchasing, Production, and Costing
Ensure all scope changes are documented, approved, and communicated
Submit finalized change orders to Development and / or Construction teams
Pre-Production and Factory Readiness
Lead Internal project kickoff meeting prior to production
Review scope, materials, and project requirements with factory teams
Coordinate submittal processes with Purchasing
Ensure alignment across departments before production start
Assist with ramp up projections
Set due dates for VDC drawings and various team reviews (supervisors, line lead, and production associates
Production Support
Coordinate responses with Development/Construction teams as needed
Manage scope clarifications and update documentation accordingly
Assist with resolving scope gaps, transportation coordination, and related issues
Post-Production Support
Support project closeout activities as needed
Coordinate with Purchasing on warranty and closeout documentation
Provide project feedback and lessons learned for process improvements
Other Responsibilities
Completes other duties as assigned, including, but not limited to, reports and analysis.
Organizational Responsibilities
Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
Practices proper safety techniques in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s).
Identifies areas for improvement, offers suggestions to improve the overall efficiency and productivity of the development discipline, and introduces procedures and activities that control costs, improve quality, and drive efficiencies in the development process.
Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications or utilizing other appropriate method(s) to obtain business and professional information and applies knowledge and practices to area(s) of responsibility.
Conditions
Work is primarily performed in the manufacturing facility or office environment
Physical Demands
Incumbents must be able to view computer screens, mobile devices, and other electronic equipment for extended periods of time where visual strain may result.
Incumbents must be able to safely maneuver around built-out production lines.
Incumbents must be able to push, pull, lift, carry, or maneuver weights of up to ten (10) pounds independently and twenty-five (25) pounds with assistance.
Required Licenses or Certifications
Bachelor’s degree in Construction Management, Engineering, Manufacturing, or related field (preferred)
5+ years of experience in
Manufacturing project management
Construction or modular building environments
Experience coordinating cross-functional teams in a production setting
Knowledge, Skills, Abilities
Demonstrated ability to read, write, and communicate effectively to develop, comprehend, and complete legal, financial, human resources, and other business documents and to provide updates and reports to key business leaders.
Experience with costing, budgeting, and scope management
Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages in order to complete financial records, budgets, and other fiscal reporting information.
Excellent interpersonal and relationship-management skills to establish, cultivate, and maintain productive relationships with various teams and stakeholders
Strong organizational, time-management, and project management skills to effectively track, report, and manage multiple projects and priorities where meeting deadlines is critical.
Problem-solving mindset with strong attention to detail
Ability to interpret technical drawings and project documents
Additional Compensation
Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.
Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.
Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.
Robust Benefits Offered*
Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.
Greystar is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law.
Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to AskHR@greystar.com.
