What You Will Do
Provide comprehensive administrative support to the Intellectual Property Practice Group.
Handle incoming and outgoing mail, including scanning correspondence and preparing packages for courier delivery.
Draft and send routine communications and correspondence.
Coordinate, organize, and maintain department-related documents within the firm’s document management system (e.g. iManage).
Open new matters, update existing matters, and process conflict checks in accordance with firm protocols.
Prepare engagement letters and assist with audit letters.
Maintain calendars, schedule meetings, and coordinate conference room bookings, conference calls, and meeting logistics (including refreshments).
Arrange domestic and international travel for practitioners.
Assist with printing, compiling, and distributing legal documents, opinions, and correspondence.
Support billing processes, including
Time entry and fixed fees input (e.g. IntApp Time)
Pre-bill preparation and edits
Client billing coordination (electronic and manual)
Process expense reimbursements and vendor invoices (e.g. Chrome River).
Obtain timekeeper approvals and coordinate payment of foreign associate invoices.
Support various departmental projects and initiatives as assigned.
Complete ad-hoc data audits and project-based tasks as needed.
Who You Are
Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent of education and work experience.Strong interpersonal, organizational, and communication skills, with the ability to communicate clearly, both written and verbal formats.
Demonstrate a strong work ethic and self-motivation with a desire to take initiative.
Understanding of legal ethics and professional responsibility principles.
Excellent analytical and problem-solving abilities, with the capacity to manage multiple priorities in a fast-paced environment.
High level of attention-to-detail and accuracy.
Ability to handle sensitive and confidential information with sound judgment and discretion.
Collaborative team player with a positive and professional approach.
Proficiency in standard office software (MS Excel, Word, Internet Search Engines, etc.) required.
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Benefits and More
At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:
Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks
This position is eligible for overtime: Yes
