The successful candidate will independently manage recurring reporting requirements, develop and maintain reporting tools using Microsoft Excel and Power BI, and identify opportunities to automate manual processes, improve data integrity, and standardize reporting practices across the program office.
This role requires a combination of analytical capability, technical proficiency, and attention to detail. The ideal candidate will go beyond reporting what happened to help leadership understand why performance is changing, where attention is needed, and what actions may be warranted.
Key Responsibilities
Safety Leadership
Demonstrate a commitment to a safe working environment by complying with applicable safety policies, procedures, and training requirements.
Support a culture of accountability by following established procedures and reinforcing the importance of safety in program execution.
Program Performance Metrics and Analysis
Develop, maintain, and monitor program-level key performance indicators (KPIs), metrics, and performance measures.
Consolidate project-level data into an integrated assessment of overall program health and execution.
Analyze performance trends, variances, exceptions, and changes against established targets, plans, milestones, and objectives.
Support reporting and analysis across schedule performance, cost, funding, technical deliverables, quality, risks, issues, and other program priorities.
Identify emerging performance concerns, data anomalies, unfavorable trends, and potential impacts to program objectives.
Develop historical trend analyses and comparisons to support forecasting, performance assessments, and continuous improvement.
Recommend improvements to existing metrics and reporting methods to increase their relevance, accuracy, and usefulness to leadership.
Reporting and Executive Communications
Independently manage recurring weekly, monthly, quarterly, and ad hoc program reporting requirements.
Develop and maintain standardized reporting products, dashboards, and charts.
Translate complex program data into clear, concise, and actionable information appropriate for leadership and stakeholder audiences.
Coordinate with project managers and functional stakeholders to ensure required inputs are complete, accurate, and submitted on time.
Ensure consistency of metric definitions, calculations, reporting periods, and presentation standards across reporting products.
Dashboard Development and Reporting Automation
Develop, maintain, and enhance interactive dashboards and analytical reports using Microsoft Power BI.
Use advanced Microsoft Excel capabilities to consolidate, analyze, reconcile, and present data from multiple sources.
Leverage Power Query, Power Automate, and other approved tools to streamline data preparation and automate recurring reporting activities.
Identify opportunities to eliminate redundant manual work, reduce reporting cycle time, and improve the repeatability of reporting processes.
Establish and maintain standardized templates, and reporting procedures.
Implement appropriate data validation and quality checks to identify inconsistencies, missing information, and calculation errors.
Coordinate with appropriate information technology, data owners, and functional teams to address data accessibility and reporting limitations.
Program Controls and Cross-Functional Reporting Support
Support the consolidation and presentation of cost, schedule, funding, technical performance, quality, and risk information.
Assist with the preparation of variance summaries, performance comparisons, milestone tracking, funding status reports, and management review materials.
Identify relationships between performance indicators and communicate potential downstream impacts to program execution.
Support project managers in interpreting performance data and ensuring consistency between project-level and program-level reporting.
Assist with monitoring performance against approved plans, established targets, contractual requirements, and internal commitments.
Maintain appropriate coordination with stakeholders to resolve reporting discrepancies and improve the reliability of program information.
Process Improvement and Stakeholder Coordination
Evaluate existing reporting processes and recommend improvements to efficiency, consistency, accuracy, and usability.
Establish and maintain standardized reporting practices and metric governance across the program office.
Proactively follow up on missing, inconsistent, or outdated data and work with responsible stakeholders to resolve issues.
Support special projects, performance improvement initiatives, and ad hoc analyses at the direction of PMO leadership.
Handle program information in accordance with applicable security, confidentiality, and data-handling requirements.
Responsibilities
Bachelors degree in business administration, data analytics, finance, engineering, information systems, project management, or a related discipline; equivalent relevant education and experience may be considered.
Qualifications
Required/Preferred Experience
3-5 years of relevant experience in data analytics, program reporting, business intelligence, project controls, operations analysis, or a related field is required.
The ideal candidate is a proactive, detail-oriented analyst who combines strong technical skills with an understanding of how complex programs operate. This individual is comfortable working independently, coordinating across multiple teams, and managing recurring deliverables in a deadline-driven environment.
The candidate will demonstrate the ability to move beyond compiling data and producing presentations to identify trends, investigating performance gaps, improving reporting methods, and providing useful insights to leadership.
Success in this position requires someone who can establish credibility with project managers and functional stakeholders, maintain high standards for data quality, and continuously improve the program offices ability to measure and communicate performance.
Demonstrated ability to independently manage recurring reporting deliverables and analytical assignments with limited day-to-day direction.
Advanced proficiency in Microsoft Excel, including pivot tables, lookup functions, complex formulas, data manipulation, reconciliation, and analytical reporting.
Proficiency in Microsoft PowerPoint, including the development of clear, professional presentations for management and executive audiences.
Working proficiency in Microsoft Power BI, including dashboard development, data visualization, and the ability to transform data into useful performance insights.
Experience developing or maintaining performance metrics, KPIs, dashboards, or management reporting products.
Demonstrated ability to analyze data, identify trends and variances, investigate discrepancies, and communicate findings in a concise and understandable manner.
Experience consolidating information from multiple sources and validating data for accuracy, consistency, and completeness.
Strong written and verbal communication skills, including the ability to communicate effectively with project managers, functional stakeholders, and leadership.
Strong organizational skills and the ability to manage multiple priorities, recurring deadlines, and competing reporting requirements.
Demonstrated initiative, sound judgment, attention to detail, and commitment to continuous improvement.
Experience Supporting DDG-51 Post Delivery, defense, aerospace, shipbuilding, engineering, manufacturing, or other complex government programs.
Experience working within a Program Management Office (PMO), program controls organization, or project management environment.
Familiarity with U.S. Navy or Department of Defense program execution, government customer reporting, and defense acquisition environments.
Experience supporting program-level performance reviews, executive briefings, and integrated program status reporting.
Proficiency in Power Query and experience automating reporting processes using Power Automate or comparable tools.
Experience integrating data from multiple sources into standardized dashboards, and reports.
Familiarity with program cost, schedule, funding, technical performance, quality, risk, and issue management.
Experience with SharePoint, or other approved collaboration and data-management platforms.
Familiarity with continuous improvement methodologies and process standardization.
Ability to obtain a Security Clearance
This position requires you to be able to obtain a government security clearance. You must be a US Citizen for consideration, and you must be able to obtain an interim security clearance within the first 45 days of hire. For more information regarding the security clearance process, please visit Investigations & Clearance Process.
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