2. Meeting Coordination and Facilitation
Provide full administrative and technical support for virtual committee meetings, including scheduling, securing platforms, and distributing agendas and supporting materials.
Collaborate with Committee Operations Lead, committee leaders, members, and HRSA staff to draft detailed meeting documentation, including agendas and presentation slides.
Facilitate the accurate preparation and timely submission of meeting minutes, summaries, raw and clean transcriptions, and electronic recordings within required timeframes.
Prepare de-identified meeting summaries for public posting on the OPTN website, ensuring compliance with information security and transparency standards.
3. Process Management and Communication
Monitor and track committee activity milestones, timelines, and accountable parties to provide progress visibility for HRSA, OPTN leadership, and relevant stakeholders.
Respond to information requests from the Safety and Compliance Committee(s), HRSA, or other stakeholders by triaging, tracking, and providing prompt responses.
Provide regular updates and communication of committee activities and accomplishments to HRSA, the Committees, the OPTN Board, and other relevant stakeholders through secure channels.
4. Records and Reports Management
Maintain accurate recordkeeping and documentation for all Safety and Compliance Committee(s) activities, including records related to committee composition, training, and decision-making processes.
Assist in the preparation and submission of required deliverables in compliance with contractual timelines and organizational standards, including trackers, dashboards, manuals, and reports.
Provide ongoing access to critical documentation, operational data, and updated SOPs as required by HRSA and committee stakeholders.
Qualifications
Education
Bachelor’s degree in business administration, healthcare management, public administration, or a related field.
Experience
Minimum 2 years of relevant experience in roles involving administrative support, committee coordination, project management, or similar operations.
