DUTIES AND TASKS
Assists the Managers and their staff's calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
Manages frequently-changing schedules and appointments as well as coordination of projects and tasks
Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Manager's attention
Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts
Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel
Prepares expense reports for travel reimbursements to ensure timely filing
Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
Greets internal and external customers
Obtains data from various sources, analyzes data and information, and prepares reports as needed
Enters, formats, and proofreads inputs into Excel Spreadsheets, Power-Pointand Word documents
Concur experience a plus
Builds collaborative relationships, internally and externally
Communicates professionally and effectively with employees and customers
Collaborates with others to improve processes and procedures
Maintains strict confidentiality in all matters
Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers
KNOWLEDGE SKILLS AND ABILITIES
Basic understanding of the general and technical aspects of the job and the company
Ability to work with moderate supervision, instruction or guidance
Works well as a team member.
General organization and time management skills, attention to detail, and ability to multi-task high priorities.
Ability to demonstrate professional written and oral communications
General interpersonal skills and a professional demeanor in interacting with a wide variety of people
Ability to work effectively with a geographically dispersed and frequently virtual team
Effectively and efficiently works within time constraints and adjust to changing circumstances
Self-starter who can work independently, within established procedures
Follows procedures to ensure consistent work performance
Applies discretion when dealing with sensitive information/situations
Must have a working knowledge of Microsoft Office, to include Outlook, Word, Excel, andPower-Point
Should have strong attention to detail and a penchant for accuracy
Must have good writing and editing skills, vocabulary and grammar
Should have experience in managing information and tasks easily
Requires current information technology skills and experience
This is an 100% work on site position with no remote work option.
You will be a part of the Scottsdale, AZ location
Salary Note
This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.
Combined Salary Range
USD $27.74 - USD $29.76 /Hr.
Company Overview
General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!
Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
PI288294279
