Serve as subject matter expert for Workday Payroll, Time Tracking, Activity Pay, and Absence modules.
Payroll Data Analysis & Reporting
Develop and maintain payroll spreadsheets and reports for analysis, reconciliation, and informational purposes.
Analyze payroll trends, variances, and discrepancies to support audits and internal review.
Tax, Compliance & Regulatory Reporting
Apply federal, multi-state, and local tax rules to payroll operations.
Prepare, submit, and audit federal, state, and local taxes on a per-payday, quarterly, and year-end basis in coordination with the Third-Party Tax Administrator.
Prepare and distribute annual W-2 forms and related reports.
Process Unemployment Insurance inquiries and required documentation.
Retirement & Statutory Benefits Administration
Maintain Wisconsin Retirement System (WRS) data, including eligibility determinations, fund disbursements, and preparation of monthly and annual reports.
Ensure payroll and retirement processes comply with WRS guidelines and reporting requirements.
Reconciliations & Financial Controls
Partner with benefits and finance teams to reconcile benefit charges, payroll-related general ledger accounts, and WRS.
Prepare and post payroll-related journal entries as needed.
Support internal controls and documentation related to payroll transactions.
Collaborate with Finance to support Workday Finance payroll-related transactions.
Specialized Pay Programs (Activity Pay & Faculty Support)
Maintain comprehensive knowledge of the Activity Pay system.
Assist faculty in understanding Activity Pay, adjunct pay schedules, and pay processes.
Partner with class originators and academic operations specialists to troubleshoot and resolve issues.
Customer Service & Issue Resolution
Respond to employee payroll inquiries in a timely, accurate, and customer-focused manner.
Research and resolve complex payroll issues and discrepancies.
