JOB DESCRIPTION
The Executive Assistant is a unique role that requires the ability to partner closely with the CEO's primary Executive Assistant while providing hands-on administrative and logistical support to FOX Entertainment's CEO. Responsibilities include coordinating daily logistics, managing time-sensitive requests, assisting with appointments and travel, running errands, and supporting a variety of business and occasional personal needs.
A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands, navigate a dynamic schedule, and deliver under pressure. This role requires exceptional interpersonal skills, a high level of energy, flexibility, and a proactive approach to ensuring day-to-day matters are handled efficiently and with care.
This opportunity offers invaluable experience, exposure to senior leadership, and the chance to build collaborative relationships with executives and assistants across the company.
A SNAPSHOT OF YOUR RESPONSIBILITIES
Provide administrative and logistical support to the CEO, including coordinating appointments, preparing materials, greeting guests, and assisting with general office needs
Partner closely with the primary Executive Assistant to coordinate daily priorities, manage requests, and ensure seamless executive support
Assist with scheduling, meeting preparation, travel arrangements, and other day-to-day coordination as needed
Assist with incoming calls, messages, mail, and office communications in coordination with the primary Executive Assistant
Assist with expense reporting, tracking receipts, and other administrative processes
Assist with planning, coordinating, and setting up meetings and special events
Run errands, coordinate pickups and deliveries, and assist with occasional personal requests as directed
Drive to various locations throughout the Los Angeles area to support business needs and complete time-sensitive tasks
Respond to last-minute requests and changing priorities with flexibility, urgency, and sound judgment
Coordinate with internal teams, external vendors, and service providers to ensure requests are completed accurately and efficiently
Conduct online research and assist with special projects as needed
Manage and restock office supplies and help maintain an organized, efficient work environment
WHAT YOU WILL NEED
Strong organizational skills and the ability to manage competing priorities in a fast-paced environment
Strong oral and written communication skills
Proactive, resourceful, and solutions-oriented approach with a willingness to take initiative
Ability to handle confidential information and interact professionally with senior executives and external contacts
Ability to work independently while collaborating effectively with the primary Executive Assistant and other team members
Excellent judgment, attention to detail, and ability to anticipate needs
Flexibility to work overtime, evenings, and weekends as needed
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Comfort using technology and mobile tools to coordinate logistics and communicate effectively
Valid driver's license and current vehicle insurance
NICE TO HAVE BUT NOT A DEALBREAKER
Bachelor's degree or equivalent experience
Experience supporting senior executives in entertainment, media, or a similarly fast-paced industry
Familiarity with the Los Angeles area and ability to navigate efficiently between locations
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $21.00-26.00 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.
