The Executive Assistant's scope and role may be adapted based on the Axiom CIO's responsibilities, priorities, personality, and communication style.
Talented Executive Assistants know and understand that the executive's success is a reflection of their work and vice versa. As Axiom prepares to become an independent company, we are building a positive, diverse, and supportive culture with dynamic career opportunities. We are eager to add another strong contributor to Axiom and our growing team of proactive Executive Assistants.
Let's create the extraordinary together!
Administrative operations are vital for a successful partnership with the Axiom CIO. This is where your organizing, and prioritization skills can really shine. You will:
Manage day-to-day schedules to optimize the Axiom CIO's time, ensuring they are prepared for all meetings and priorities
Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
Manage calls, answering on behalf of the Axiom CIO as appropriate, and resolve routine and complex inquiriesresolves routine and complex inquiries
Book domestic and international travel in alignment with Axiom's travel policy, considering travel visas, costs, and proper documentation
Verify and approve transactions on behalf of the Axiom CIO
Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the Axiom CIO's direct reports
Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will:
Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.
Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
Contribute to leadership meetings by taking notes and tracking action items.
Conducts research, compiles, and drafts statistical reports & presentations
Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
Communication & People - as a liaison for the Axiom CIO, you will
Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
Effectively interface with employees across Axiom, senior executives, and external stakeholders, and understands key players within all organizations
Maintain a "pulse of the business", having a sense for the issues taking place in the organization
Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders
Onboarding new employees and training new team members
The experience we're looking to add to our teams
Minimum of 7+ years of applicable administrative experience supporting a VP, SVP, or C-suite executive, ideally in a fast-paced manufacturing, technology, or software company
Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
Proactive mindset
Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through
Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
MS Office Suite, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom
Project Management experience at intermediate level. Work under pressure, and consistently meet deadlines
Experience with budget and event planning/management
Bachelor's degree or equivalent relevant experience
Additional Desired Skills/Traits
Customer-centric orientation
Agility and flexibility in response to rapid changing priorities and needs
Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly
Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Able to take initiative and make well-informed decisions over sometimes ambiguous tasks and situations with little supervision
Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle
Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment
What you'll receive for the great work you provide
Full range of medical, dental, and vision plans
Life Insurance
Short-term and Long-term Disability
Matching 401(k) Contributions
Vacation and Paid Sick Time
Tuition Reimbursement
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- Application Deadline:
- Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.
- Job Posting Start Date 11-05-2026 Job Posting End Date 12-25-2026


- Job Category
- Administration
- Is Sponsorship Available?
- No



Axiom is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Axiom, you must complete the application process first).
