Responsibilities
Manage a dense, frequently changing calendar, prioritizing competing requests with sound judgment
Own meeting mechanics for the VP: build agendas, gather materials, attend meetings, take notes, and drive action items to closure
Coordinate executive reviews, staff meetings, offsites, and program milestone events
Plan domestic and international travel, including itineraries, logistics, and expense reports
Support leaders across Engineering and Operations with scheduling, coordination, and special projects as priorities require
Draft and edit correspondence, presentations, and internal communications, including the monthly Engineering newsletter and quarterly Engineering milestone reviews.
Track organizational initiatives, hiring pipelines, and key deadlines, and flag risks early
Identify recurring administrative work and build automations to eliminate it, using AI tools, workflow platforms, or lightweight scripting
Set up and maintain simple pipelines for reporting, meeting prep, action tracking, and status rollups
Coordinate onboarding logistics for senior hires and support recruiting schedules
Handle confidential personnel, financial, and export controlled information with discretion
Support facilities and seating coordination across Firefly buildings as the organization grows
Qualifications
Required
5+ years supporting a VP level executive, ideally in aerospace, defense, or a high growth technical company
A sharp eye for detail and a habit of due diligence; you double check the work so the executive never has to
Exceptional organization and follow through; you close loops without reminders
Strong written and verbal communication, with the judgment to know when to act and when to escalate
Hands on experience using automation tools to streamline workflows
Ability to support multiple leaders and organizations while keeping each one's priorities straight
Composure under pressure and flexibility when priorities shift hour to hour
Proven discretion with sensitive information
Desired
Comfort writing or adapting basic scripts (Python or similar) to automate routine tasks is a strong plus; you don't need to be an engineer, but you enjoy figuring out how things work
Familiarity with Atlassian tools, including Jira and Confluence
Experience in an ITAR regulated environment
Background supporting engineering or technical leaders
Event planning or program coordination experience
Why Firefly
You'll sit at the center of an engineering organization flying real hardware to orbit and the Moon. The pace is fast, the work matters, and the person in this seat directly shapes how effectively 400+ engineers are led.
Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, relocation benefits, educational reimbursement, short term disability, and flexible PTO options.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
