The Procurement Manager works closely with Project Management, Commercial Project Management, Engineering, Construction, Finance, Legal, and regional procurement stakeholders to ensure procurement strategies support project cost, quality, schedule, compliance, and operational objectives. The role provides market intelligence, supply chain risk management, and sourcing leadership to support sustainable business growth in Malaysia.
The role leads procurement activities during the pre-contract/tender phase, including market intelligence, supplier identification, supplier qualification, tendering, negotiation. The role includes managing a resource pool of buyers and procurement administrators for placement within projects to assist project commercial leads with contract awards, purchasing coordination, logistics interface, supplier performance management, and supply chain risk mitigation.
Job Responsibilities
1. Approved Vendor Listing Governance
Own and maintain the Malaysia approved vendor listing as the authoritative source for qualified suppliers, subcontractors, manufacturers, distributors, consultants, and service providers.
Establish clear requirements for onboarding, qualification, renewal, conditional approval, suspension, and removal, supported by current compliance and capability records.
2. Supply Chain Gap Analysis and Market Coverage
Complete recurring gap analysis of the approved vendor listing by work category, technical capability, available capacity, geographic location, competition, and concentration risk.
Develop and maintain coverage across Malaysia, including the main data centre and industrial development locations, without becoming dependent on a narrow supplier pool.
3. Supplier and Subcontractor Identification
Identify suitable supply chain partners through trade associations, chambers of commerce, professional bodies, contractor and manufacturer networks, client and consultant referrals, industry databases, digital research, and market intelligence.
Represent the company at construction, engineering, data centre, manufacturing, and supply chain events; organise market briefings, supplier days, and Meet the Buyer sessions where appropriate.
4. Qualification and Due Diligence
Coordinate technical, commercial, safety, quality, sustainability, financial, legal, and compliance reviews before recommending approval.
Assess relevant trade experience, management systems, workforce and supervision capacity, plant and equipment, design capability, fabrication capability, supply routes, project references, and ability to meet data centre programme and quality expectations.
Ensure qualification decisions are evidence-based, documented, periodically refreshed, and proportionate to the risk and value of the category.
5. Supplier Performance Management
Establish consistent performance scorecards and review routines for suppliers and subcontractors using project feedback and measurable outcomes.
Assess safety, quality, schedule, delivery reliability, cost competitiveness, commercial conduct, change and claims behaviour, documentation, responsiveness, sustainability, and close-out performance.
Lead regular performance reviews with strategic and high-risk vendors; agree improvement actions, owners, and due dates, and track actions to closure.
Use performance evidence to support future tender lists, preferred status, workload allocation, improvement plans, conditional approval, suspension, or removal recommendations.
6. Capacity, Risk, and Resilience
Maintain visibility of vendor workload, available resources, geographic reach, key dependencies, financial exposure, and mobilization constraints.
Develop alternative sources and contingency plans for critical categories, specialist subcontract works, long-lead equipment, and capacity-constrained packages.
Escalate material capacity, compliance, financial, delivery, or concentration risks with clear mitigation recommendations.
7. Data Centre and Construction Market Intelligence
Maintain current knowledge of construction methods, package interfaces, procurement lead times, contractor market conditions, labour availability, logistics constraints, and regional price movements.
Build category knowledge relevant to data centre delivery, including civil and structural works, architectural fit-out, mechanical and electrical infrastructure, controls, life safety, security, testing, commissioning, logistics, and temporary facilities.
Experience and Skills
Bachelor's degree in Supply Chain Management, Procurement, Engineering, Construction Management, Quantity Surveying, Business Administration, or a related discipline.
Minimum 10 years of relevant supply chain, procurement, supplier development, or subcontract management experience, preferably in construction, engineering, data centres, advanced technology facilities, semiconductor, pharmaceutical, industrial, or other mission-critical environments.
Demonstrated experience developing and governing approved vendor lists and conducting supplier qualification, market mapping, capacity assessment, and performance reviews.
Practical understanding of construction packages, subcontracting, project sequencing, mobilisation, safety, quality, schedule, and commercial risk.
Experience working with multidisciplinary project teams and engaging suppliers across multiple Malaysian locations.
Experience using Ariba or an equivalent supplier management or procurement platform.
Membership or certification with a recognised procurement, supply chain, or construction professional body is an advantage.
Fluent written and spoken English. Bahasa Malaysia and other relevant regional languages are an advantage.
Supply Chain and Commercial
Approved vendor listing governance and supplier master data
Supplier discovery, market mapping, onboarding, qualification, segmentation, and relationship management
Supplier and subcontractor performance scorecards, review meetings, improvement plans, and risk management
Construction and Data Centres
General understanding of civil, structural, architectural, mechanical, electrical, controls, life safety, security, testing, commissioning, logistics, and temporary works packages
Awareness of data centre project priorities, including programme certainty, technical compliance, quality, capacity, commissioning readiness, and supply resilience
Systems and Analysis
Ariba or equivalent supplier management platform, enterprise resource planning systems, advanced Microsoft Excel, Power BI or comparable reporting tools
Clear written reports, dashboards, presentations, supplier profiles, and management recommendations
Contact
You want to be part of the Exyte team? We look forward to receiving your application!
Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.
