What This Role Is About
The Project Coordinator (Procurement) is a supporting operational role within the Procurement department, responsible for coordinating and supporting procurement-related projects tied to organizational growth, integration, and change initiatives. This includes projects associated with acquisitions and transitions and organizational expansions.
This role is designed for a capable, detail-oriented professional who can work independently, manage multiple workstreams, and ensure procurement projects stay on track through accurate coordination, documentation, and follow-through. The Project Coordinator partners closely with internal teams and vendor contacts to support timely and effective project execution.
Your Main Responsibilities
Procurement Project Coordination
Coordinate procurement-related projects associated with organizational growth, mergers, integrations, and operational changes.
Track vendor transition timelines, milestones, and deliverables to support on-time completion.
Support procurement initiatives by coordinating activities and vendor onboarding.
Vendor & Stakeholder Coordination
Serve as a point of contact for vendors related to turn scheduling, documentation, and requirements.
Communicate vendor expectations, timelines, and status updates clearly and professionally with vendors and internal stakeholders.
Support cross-functional collaboration with key internal stakeholders.
Tracking, Documentation & Reporting
Maintain accurate project documentation, trackers, logs, and status reports.
Use Microsoft Excel / Asana to track project activity, vendor engagement, milestones, and deadlines.
Issue Identification & Support
Monitor project progress and identify risks, delays, or gaps.
Escalate issues appropriately and support resolution efforts as directed.
Ensure adherence to established procurement processes and project guidelines.
What We’re Looking For
Bachelor’s degree in Business, Project Management, Operations, Supply Chain, or a related field (preferred).
2–5 years of experience in
Project coordination
Operations or administrative support
Procurement or vendor coordination
Experience supporting projects related to organizational change, growth, or integration is strongly preferred.
Ability to manage multiple tasks and deadlines in a fast-paced, growth-oriented environment.
Technical Skills
Intermediate Microsoft Excel (basic proficiency required)
Simple formulas (e.g., SUM, IF, VLOOKUP)
Maintaining project trackers, logs, and status reports
Advanced Experience Microsoft Word and document formatting
Experience with project management tools or shared tracking systems
E.g. Asana, ClickUp, Trello
Professional Competencies
Strong organizational and time-management skills
High attention to detail with consistent follow-through
Ability to work independently and take ownership of assigned projects
Clear written and verbal communication skills
Professional, dependable approach when working with internal teams and vendors
Adaptable and comfortable in a changing, growth-focused environment
Work Environment & Additional Requirements
Deadline-driven environment supporting organizational growth initiatives
Commitment to ethical standards, documentation accuracy, and process adherence
Technical Requirements
Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
i5 11th Gen or higher
Windows 11 / MacOS Catalina or higher
Minimum of 8 GB RAM
Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
Back-ups in case of power or internet provider interruptions
Good headset and webcam (preferably noise-canceling headset)
Why You’ll Love Working with Us
Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.
