Process accounts payable transactions efficiently and accurately
Ensure expenses are properly coded and allocated to appropriate cost centers
Analyze vendor accounts and payments for accuracy and compliance
Create and maintain data import templates using Excel
Assist during internal and external audits and other departmental financial initiatives
We’re looking for sharp, motivated individuals eager to make an impact in a fast-paced environment. You’ll work alongside our team of experts to deliver exceptional service and help fulfill our vision as a leading engineering and science consulting firm.
You will be responsible for
Process vendor invoices and payments through Accounting System, ensuring accurate coding, supporting documentation, approvals, and internal control compliance
Review employee expense reports for appropriate documentation, coding, business purpose, approvals, and policy compliance
Support vendor onboarding and maintenance, including W-9s, payment information, ACH/wire verification, and 1099 reporting requirements
Support purchasing and procurement activities such resolution of PO/invoice discrepancies
Monitor approval workflows, research exceptions, and follow up on outstanding approvals or processing issues
Communicate with vendors and internal stakeholders to resolve invoice, payment, reimbursement, and account inquiries
Support payment processing, including ACH, wires, checks, and special payment requests, and assess use tax when applicable
Maintain accurate AP records and supporting documentation for month-end close, reconciliations, audits, financial reporting, and internal controls
Partner with Accounting, Purchasing, project teams, and approvers to support efficient and timely procure-to-pay processes
Support system testing, process documentation, training, cross-training, and continuous process improvement
Contribute to a collaborative, customer-focused team environment and participate in special projects as assigned
You will have the following skills and qualifications
Bachelor's degree or progress toward a degree in a related field; alternatively, substantial professional experience in finance within an office environment
Strong analytical and problem-solving skills, with the ability to investigate discrepancies, identify trends and exceptions, and independently drive issues to resolution
Solid understanding of accounting principles and the ability to apply accounting judgment to expense classification, prepaid expenses, accruals, fixed assets, and period-end activities
Strong systems aptitude and demonstrated ability to work effectively with automated financial applications; experience with Ramp or similar accounts payable automation platforms is preferred
Intermediate to advanced Microsoft Excel skills, including PivotTables, VLOOKUP, reconciliations, and analysis of large data sets
Ability to operate in an exception-based, highly automated accounts payable environment with emphasis on review, analysis, controls, and issue resolution rather than transactional data entry
Understanding of accounts payable and purchasing controls, including approval workflows, segregation of duties, vendor master controls, duplicate-payment prevention, and payment authorization
Continuous-improvement mindset with the ability to identify opportunities to streamline processes, strengthen controls, and leverage technology, AI, and automation
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills and the ability to collaborate effectively with vendors and cross-functional business partners
Ability to take ownership of issues, exercise sound judgment, and appropriately escalate higher-risk or unusual transactions
Ability to maintain a hybrid work schedule, requiring at least three days per week in the office
Presently legally authorized to work in the United States; no immigration sponsorship or processing required
Life @ Exponent
To learn more about life at Exponent and our impact, please visit the following links:
https://www.exponent.com/careers/life-exponent
https://www.exponent.com/company/our-impact
Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.
Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.
Work Environment
At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.
Benefits you will enjoy
Access benefits information on our Life@Exponent page
https://www.exponent.com/careers/life-exponent
Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.
If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com.
- Job Locations
- US-AZ-Phoenix
