Entrata
From Entrata's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
Since 2003, Entrata has evolved from a visionary, student-led startup into a global leader in AI-driven property management technology. Today, we power the industry's most essential operating system, serving owners and residents worldwide through a comprehensive suite of intelligent leasing, payment, and communication tools powered by cutting-edge AI. With a proven track record of sustained growth and a global team of more than 2,200 employees, we offer the rare combination of established stability and high-velocity innovation. Recognized by the Silicon Slopes Hall of Fame and the Utah Business Fast 50, Entrata fosters a culture of radical transparency and entrepreneurial energy. At Entrata, we create an environment where different perspectives are valued and respected. Those perspectives challenge assumptions, strengthen our decisions, and raise the bar as we reshape the global living experience through AI-powered solutions.
The Mail Room Processor is responsible for the secure handling and distribution of sensitive correspondence, including financial, legal, and compliance-related materials. This position applies acquired job skills and company procedures to maintain audit-ready documentation and safeguard private information in a fast-paced, physical and digital document-management environment.
Process, log, and distribute incoming and outgoing mail, packages, and compliance-related correspondence.
Verify that all mail handling and storage procedures comply with company privacy and data protection policies.
Maintain accurate tracking records for sensitive materials, including legal, financial, or customer data.
Scan, label, and securely upload digital copies of documents into approved systems.
Identify and escalate potential compliance or privacy concerns related to mail handling or documentation.
Coordinate with the Compliance and Privacy team to ensure adherence to retention and destruction policies.
Assist in internal and external audit preparation by maintaining organized and complete mailroom records.
Operate and maintain mailroom equipment while ensuring confidentiality and security standards are met.
Support the implementation of new processes or technologies that improve mailroom security and efficiency.
1+ year of experience in mailroom, administrative support, or document handling.
Strong attention to detail and accuracy in processing documentation.
Ability to maintain confidentiality and comply with privacy standards.
Opex Machine Operations.
Familiarity with compliance and data privacy principles.
Experience working in a fast-paced corporate or technology environment.
Strong organizational and problem-solving skills with a focus on process improvement.
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