Schedule: Full-Time, Monday - Friday
To thrive in this role, you’ll be comfortable taking ownership of the following responsibilities:
Serve as a local lead for Coupa purchasing processes, including requisitions, purchase orders, receiving, ordering templates, and routine purchasing workflow support
Create, process, and manage purchase orders from requisition to delivery and receipt, ensuring transactions are completed accurately and timely in Coupa
Verify pricing, quantities, supplier information, and purchasing requirements and compliance before processing orders and proactively research discrepancies when identified
Track orders and shipments, proactively follow up on delays or backorders, and work with suppliers and lab teams to ensure on-time delivery
Maintain vendor records, contracts, blanket POs, and compliance documentation
Communicate with suppliers regarding order status, pricing discrepancies, backordered inventory, lead times and other issues; resolve these issues in a timely manner
Resolve invoice discrepancies with Accounts Payable, laboratory users and suppliers to resolve PO, receipt and pricing
Support sourcing activities by gathering quotes and comparing pricing and identifying opportunities for cost savings
Establish and maintain inventory levels and reorder materials as needed to allow for continuous, uninterrupted production
Work directly with Corporate Procurement Team to onboard new vendors
Prepare procurement activity reports and maintain organized purchasing records
Generate utilization reports and track consumable spending trends by laboratory, project, vendor and category
Develop ordering templates and train users on their usage
Communicate as the primary site contact with Corporate Procurement team for issues or updates regarding national vendors, pricing lists, and vendor contact information
Your Expertise and Skills
These requirements reflect the knowledge, skills and abilities that help you do your best work here.
Proficiency with procurement/ERP systems (e.g., Coupa, Workday)
Strong understanding of purchase order and invoicing processes
Strong Microsoft Excel skills and proficiency with procurement software
Competence in Microsoft Office and procurement software
Attention to detail and accuracy
Strong communication and vendor‑relationship skills
Organizational and multitasking abilities
Problem‑solving and adaptability
Associate or bachelor’s degree in business, supply chain, or related field preferred
2–4 years in purchasing, procurement, or supply chain support
Certifications: CPSM, CSCP, CPP is a plus.
Work Environment and Physical Requirements
The physical and environmental requirements below reflect what’s typically needed to perform the essential functions of this role safely and effectively. We may provide reasonable accommodations to qualified individuals with disabilities, consistent with applicable law, to support performance of the essential functions.
Works onsite in a combination of office, laboratory production areas, and warehouse environments to support purchasing, inventory, and operational needs
Regular interaction with vendors, suppliers, internal departments, and management through phone, email, virtual meetings, and in-person communication
Fast-paced environment requiring the ability to manage multiple priorities, deadlines, and interruptions
Frequent use of computers, purchasing software, ERP systems, spreadsheets, and other business applications
Frequent walking through office, laboratory, and warehouse areas to evaluate inventory levels, identify material needs, or purchasing activities
Ability to remain stationary for extended periods while performing computer-based work, data entry, and procurement activities
Frequent use of hands and fingers for typing, data entry, and operating office equipment
Ability to stand, walk, bend, reach, lift, and carry items weighing up to 50 lbs., such as files, office supplies, or product samples
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Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected. Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients’ resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress. For more information, visit www.onterris.com.
We are an equal opportunity employer and encourage applications from people of all backgrounds. We acknowledge that these experiences and perspectives help to enrich our teams and contribute to our ongoing success. We are committed to providing access and reasonable accommodation in our employment for all applicants. For US residents, click here to learn more.
