Emcor Construction Services
From Emcor Construction Services's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
Dynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems.
Job Summary
Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.
For more information, please visit https://dyna-az.com
Job Title: Project Coordinator - Mesa, AZ
The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.
Billings
Time/material estimates (Accubid entry, create invoice)
Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
A/R collections (when past due or beyond contractual terms)
Issuing/tracking work orders
Job set-up in Vista for billing purposes
Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)
External/internal customer service responsibilities
Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)
Maintain detail project records
O.’s (files/maintains per job using A/P processes)
Contract modifications (track contract modifications for the life of each project)
Invoices (file within appropriate job folder)
Cost reports
Assist project management team with reports as needed
Assist project team with document control and coordination
Process department timecards
Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
Coding (job number, phase/cost codes)
Manage approval process (written sign-off from PM’s)
Deliver to Payroll
Other duties
Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
General Admin support as needed (printing, scanning, copying, etc.)
Expense Reports
Check requests (permit process and other miscellaneous check request)
HS Diploma/GED required, some college preferred.
3-5 years’ experience in billing or Project Management support.
General knowledge of accounting and billing practices.
Ability to multitask in a fast-paced work environment.
Intermediate to advanced knowledge of MS office – especially Excel.
Familiarity with Accubid and Vista a plus.
Ability to work effectively independently or in a team environment.
Excellent/proven customer service skills.
Effective written and verbal communication skills.
Ability to provide support to Department and Project Managers in all areas needed on a daily basis.
#dynaz
Physical Demands
The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.
The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
Office-based. Typical business hours Monday – Friday, but when deadlines approach, they may be required to work some overtime.
Health & Welfare (medical, dental & vision)
401(k)
401(k) match
Paid time off
Paid holidays
Flexible spending accounts
Healthcare spending accounts
Life insurance
Disability insurance
Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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