Partner with field leadership to determine appropriate corrective actions for attendance, productivity, and compliance concerns
Influence workforce planning decisions, including staffing levels, traveler utilization, and labor forecasting inputs
Develop and implement standardized labor tracking processes to improve data accuracy and operational visibility
Project Data Analysis, Reporting & Business Insight
Serve as the single source of truth for site-level workforce and project data
Interpret and analyze data including
Headcount forecasts (current and projected)
Labor cost trends and productivity metrics
Schedule performance and P6 variance reporting
Translate data into insights and recommendations that influence project execution strategy
Identify cost, schedule, and resource risks and proactively escalate with proposed solutions
Onboarding Strategy, Workforce Readiness & Access Management
Oversee end-to-end onboarding strategy to ensure workforce readiness aligns with project demands
Evaluate onboarding timelines, access constraints, and system readiness to prevent delays to execution
Exercise discretion and decision-making authority to prioritize onboarding activities based on project needs and constraints
Ensure compliance with training, badging, and system access requirements
Operational Coordination & Execution Strategy Support
Partner with Project Managers and Superintendents to align labor, schedule, and operational priorities
Provide input and recommendations on scheduling coordination and resource planning
Support billing and financial processes by validating labor data and identifying discrepancies or risks
Drive cross-functional alignment between field teams, project management, and support functions
Meetings, Communication & Accountability Management
Lead coordination and structure of site-level operational and leadership meetings
Synthesize information from multiple stakeholders to document clear action items and priorities
Track follow-ups and hold teams accountable to commitments and deadlines
Escalate risks, delays, or breakdowns in execution with recommended corrective actions
Travel, Logistics & Cost Awareness
Analyze and coordinate travel logistics with a focus on cost efficiency and workforce deployment strategy
Maintain visibility into traveler utilization and associated costs
Provide recommendations to optimize travel planning and resource allocation
Process Improvement & Operational Excellence
Identify inefficiencies in workforce management, reporting, and site operations
Independently develop and implement process improvements, tools, and standardized workflows
Act as the site knowledge hub for operational processes, labor data, and reporting systems
Continuously improve how the project operates through proactive problem-solving
Team Leadership & Administrative Oversight
Provide direct supervision, guidance, and support to Administrative Coordinators (ACs)
Delegate administrative tasks appropriately while maintaining accountability for accuracy and timeliness
Review and validate administrative outputs including onboarding documentation, timekeeping inputs, and reporting deliverables
Train, mentor, and develop ACs to improve capability, efficiency, and consistency across the site
Establish clear expectations, priorities, and performance standards for administrative functions
Ensure administrative processes align with project needs, company standards, and customer requirements
Travel: The individual in this role should be able and willing to travel as required by E2 Optics.
What We Are Looking For
High school diploma required.
Bachelor’s Degree in Construction Management, Business, or related field preferred
3+ years in construction, telecom, or project coordination
Experience with workforce/labor management, project reporting / analytics, multi-team coordination.
Experience leading or overseeing administrative or support personnel
Strong ownership mindset and accountability
Advanced Excel and data analysis capability
Working knowledge of P6, labor tracking, and forecasting
Ability to manage multiple priorities in fast-paced environments
Strong communication and organizational skills
Ability to influence without authority
What We Offer
Competitive pay
Opportunities for professional development and career growth
BICSI training facilities
A supportive and inclusive work environment
Health, dental, and vision insurance
Paid time off and holidays
Work Environment and Physical Demands
The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight and confined spaces. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer
The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.
