Help to manage event budgets through tracking expenses, and processing invoices and reimbursements.
Create event timelines and checklists, and run post-event surveys to measure attendance, satisfaction, and ROI.
Work with communications team to distribute event announcements, newsletters, intranet posts, and calendar invites.
Coordinate scheduling and logistics of various employee programs.
Maintain an annual calendar of engagement activities and events.
Greet visitors, clients, vendors, and candidates in a professional, friendly manner.
Sign in guests, issue visitor badges, and notify employees of arrivals.
Maintain a clean, organized, and welcoming reception area and shared spaces.
Receive, sort, and distribute mail, packages, and deliveries; coordinate outgoing shipments and courier services.
Other duties as assigned.
So What Kind of Folks Are We Looking For?
Organization and time management: Juggles multiple projects and frequent interruptions while meeting deadlines.
Communication: Clear, friendly, and professional in person, by phone, and in writing.
Customer service: Warm, poised, and helpful with visitors and colleagues at every level.
Creativity and initiative: Brings fresh ideas to engagement programs and acts without being asked.
Collaboration: Works well with leadership, vendors, and employees across the company.
Adaptability: Shifts easily between the front desk and project work as priorities change.
The Specifics.
1+ years of experience in event coordination, employee engagement, HR, administration, or a customer-facing front desk role.
High school diploma or equivalent.
Physical Demands
The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position at least 75% of the time.
Occasionally move about inside the office to access file cabinets, office machinery, etc.
Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations.
This position could require moving objects up to 20 pounds.
Nice to Have
Experience supporting employee engagement, workplace culture, or employee experience initiatives.
Experience coordinating corporate events, employee programs, or office operations.
Familiarity with employee communications, surveys, and engagement activities.
Experience working with cross-functional teams, leadership, and external vendors.
So What About the Perks? Perks matter
We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments. This position has an on-site expectation of a minimum of three days a week.
Medical, dental, and vision, oh my! DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
But Wait, There’s More. 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
Growth Opportunities. You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
Tuition Reimbursement. We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.
Wellness Program. Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
Gratitude is Green. We offer competitive pay across the organization, because, well… money matters!
In-House Gym. We want our employees to be the best versions of themselves. So come early, take a break in your day or finish strong with a workout!
Give Us a Reason (or not), and We’ll Celebrate. Regardless of whether there is a holiday or not, we are finding ways to kick back and enjoy each other’s company outside of day-to-day work.
Smart-Casual Dress. Come dressed in jeans (you’ll fit right in with the rest of us).
Paid Time Off. Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!
Anything Else? Absolutely.
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
