Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
Work cross functionally with other team members.
Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
Maintain a perfect track record when it comes to handling confidential information
Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
Help create and maintain processes and standards; always looking for ways to improve something.
Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
Open to travel domestically and internationally when needed.
Other duties as assigned.
_______________________________________________________________________
QUALIFICATIONS
5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
High level of discretion and integrity.
Excellent oral and written communication skills, with a high degree of diplomacy.
Previous experience using Gmail and Google Calendar in a work environment.
Strong calendaring skills using Google Calendar
Experience working with other executive assistants in a high-functioning, fast paced environment.
Ability to anticipate the needs of the executive team.
Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
Ability to prioritize, focus and organize your workload each day.
Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
Solid time management skills
Self-motivated and able to work both collaboratively and independently
Eager to share knowledge and build awareness; teamwork driven
Has a growth mindset; improvement oriented
Active driver’s license
Valid US passport
_______________________________________________________________________
WHAT TO EXPECT IN THE FIRST 30 DAYS
You will be welcomed with a first-class onboarding experience that includes equipment set up, awesome swag, learning and development opportunities to help you grow both professionally and personally, along with an introduction to your role, responsibilities and expectations
You will be assigned a buddy or mentor, to provide support and answer questions during the initial weeks
Regular check-ins with your manager to gauge progress, address any concerns and ongoing support
Relationship building will be facilitated with others to broaden your understanding of Docker’s operations and to help build a network of connections
Cross functional introductions to internal key stakeholders
WHAT TO EXPECT IN THE FIRST 90 DAYS
You will have connected with all cross-functional teams and key stakeholders, and established a relationship with each
You have a complete understanding of your role and expectations, along with the needs/requirements from the executives you’re supporting
You will have an understanding of Docker’s mission, vision, values and strategy
You will have an understanding of the tools and best practices needed to be successful in your role
You will have little to no supervision in your role
WHAT TO EXPECT IN THE FIRST YEAR
You will be confident in your role and have the ability to fully immerse yourself in it
You will be an indispensable asset to Docker as a whole. Help ensure Docker scales by enhancing productivity, enabling efficient communication, and ensure the protection of and enable the most effective use of the executive’s time.
You will be a culture leader!
Visa sponsorship: Not available for this role.
_______________________________________________________________________
COMPENSATION & EQUITY
All full-time roles include equity. Final compensation is determined on factors including but not limited to experience, skills, qualifications, and location.
United States: $113,400 – $162,000 base
______________________________________________________________________
POSTING INFORMATION
Open vacancy: This posting is for an existing open role.
AI in hiring: Docker may use AI-assisted tools during our recruiting process.
Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent.
______________________________________________________________________
PERKS & BENEFITS
Remote-first by design – Work from your home, with offices in Seattle and Paris for connection and collaboration.
Flexibility that fits your life – We trust you to manage your schedule while delivering great work.
Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break.
Home office support – Set up your workspace for comfort and success.
Technology stipend – Equivalent to US$100 net per month to help support your work.
Learning & development – Annual stipend for conferences, courses, certifications, and continued learning.
Parental leave – 16 weeks of paid parental leave after six months of employment.
Equity for all full-time employees – Share in Docker's long-term success as we continue to grow.
Comprehensive benefits – Medical, retirement, and paid holidays vary by country.
Docker swag – Because representing the whale never gets old.
Docker is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.
#LI-REMOTE
