KEY RESPONSIBILITIES
INTERVIEW SCHEDULING & COORDINATION (MAIN FOCUS)
Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
Manage complex calendars quickly and accurately.
Act as the main point of contact for candidates throughout the interview process.
Follow up proactively to confirm availability, align interview panels, and keep things moving.
Jump in quickly when schedules change and keep everyone informed.
Keep candidate records up to date in our ATS (Ashby).
Send interview confirmations, agendas, and any materials candidates need to feel prepared.
SYSTEMS & OPERATIONAL SUPPORT
Open and help manage job-specific Slack channels to keep everyone aligned.
Track interviewer participation in shadow and reverse-shadow programs.
Support clean data entry and documentation to keep reporting accurate.
QUALIFICATIONS
1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
Demonstrated experience managing high-volume scheduling in a fast-paced environment.
Strong calendar management skills across multiple stakeholders and time zones.
Highly organized with exceptional attention to detail and follow-through.
Comfortable working in a remote-first environment.
Excellent written and verbal communication skills.
Discreet and professional when handling confidential information.
Proactive, service-oriented, and solutions-focused mindset.
Experience with applicant tracking systems (Ashby preferred).
Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.
