In this pivotal role, you will provide high‑impact support to the Senior Director for Southern & Eastern Europe and the Country Director for Spain, while occasionally assisting other regional leaders. You will also take ownership of key operational and office‑based activities, such as welcoming visitors and ensuring meeting spaces are prepared to the highest standard.
Success in this role requires excellent judgement, exceptional communication skills, and a knack for anticipating needs before they arise. If you enjoy improving processes, navigating complexity, and being a trusted partner to leadership, we’d love to have you on the team!
Where you come in
- Manage complex executive calendars across time zones, proactively resolving conflicts and conducting regular calendar audits to optimize leadership time.
- Prepare high‑quality meeting materials, including agendas, background documents, polished PowerPoint presentations, and accurate meeting notes with clear action tracking.
- Coordinate internal meetings and team events, including booking venues, arranging travel, managing catering, and collating/preparing all supporting documentation.
- Plan and manage executive travel, creating detailed itineraries, tracking changes, and handling all related administrative documentation.
- Process expenses for supported leaders with accuracy and full adherence to Dexcom policies.
- Assist with country‑level internal communications, partnering with the internal communications team to support all‑employee meetings and messaging.
- Drive process improvements within administrative workflows, identifying inefficiencies and proposing solutions aligned with Dexcom’s operational standards.
- Document and knowledge management — maintain shared drives, track deadlines, and organize leadership documentation for easy retrieval.
- Onboarding coordination for new regional hires, in collaboration with HR and IT.
- Support with light project management, such as drafting timelines, tracking deliverables, and following up with cross‑functional partners.
- The role is based in Madrid and operates on a hybrid schedule, with workplace presence required weekly from Tuesday through Thursday.
What makes you successful
- 3+ years experience supporting senior leaders in a fast‑paced, multinational corporate environment.
- Fluency in English and Spanish (spoken & written); Italian is a plus.
- Exceptional organizational skills, with a strong eye for detail and the ability to manage multiple priorities simultaneously.
- Proven expertise in scheduling, travel management, presentation creation, meeting coordination, and stakeholder support.
- Outstanding communication skills, enabling you to build strong relationships with internal and external stakeholders.
- A continuous‑improvement mindset, with strong problem‑solving abilities and comfort navigating ambiguity.
- High integrity and discretion, with a commitment to handling sensitive information responsibly.
- Ability to exercise independent judgement and take initiative in driving tasks forward.
- Flexibility, including occasional support outside standard working hours when business needs arise.
- Strong proficiency in MS Office 365, Teams, SharePoint, and modern productivity tools (or ability to quickly learn).
What you’ll get
- A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community.
- A full and comprehensive benefits program.
- Growth opportunities on a global scale.
- Access to career development through in-house learning programs and/or qualified tuition reimbursement.
- An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.
Travel Required
5-15%
Experience and Education Requirements
Typically requires a Bachelor’s degree and a minimum of 2-5 years of related experience.
Flex Workplace: Your primary location will be a home office. You will not have an assigned workstation and will work with your manager to determine office visit needs. You must live within commuting distance of your assigned Dexcom site (typically 75 miles/120km).
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.
AI in Hiring Notice: We may use AI supported tools to help make our hiring process more efficient, consistent, and accessible for candidates around the world. All hiring decisions are made by people.
At Dexcom, we are committed to providing a fair and inclusive recruitment process, and welcome candidates of all genders and gender identities to apply. If any wording in this description appears unintentionally gendered or exclusionary, please be assured this is not intentional.
Should a reasonable accommodation be necessary to aid a disability, requests should be sent to Dexcom Talent Acquisition at talentacquisition@dexcom.com.
The annualised base salary for this position is from €37,230.00 to €48,180.00 gross. Final offer will depend on your qualifications, competencies, and professional experience.
#DexcomSpain
