Schedule and coordinate internal and external meetings, including virtual and hybrid formats.
Manage incoming and outgoing mail, package delivery, and correspondence.
Prepare and organize materials for meetings, appointments, and presentations, ensuring accuracy and timeliness.
Coordinate complex global and domestic travel arrangements, including organizing multi-city travel schedules/itineraries, travel documents (Visas, passports), and expense reporting.
Compile, create, and maintain various reports, databases, and charts using advanced software applications (e.g., Excel, PowerPoint, SharePoint).
Partner with management to foster a collaborative working environment, promote leadership, and exercise sound judgment and professionalism.
Train, mentor, and provide guidance to other Administrative Assistant employees to ensure consistent support across the organization.
Act as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and follow-up on key initiatives.
Maintain confidentiality and handle sensitive information with discretion.
Perform any other tasks assigned by the supervisor or management.
Eligibility Requirement: This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).
Non-Essential Functions
Identify opportunities to improve and streamline the quality and efficiency of administrative processes.
Aid management in the implementation of organizational changes and initiatives.
Support event planning and coordination for site-level activities, including employee engagement events and executive visits.
Minimum Qualifications
Experience: Five (5) or more years of experience supporting an executive level position(s)
Knowledge: High level MS Office proficiency (Outlook, Word, Excel and PowerPoint)
Skills/Abilities: Strong customer service, interpersonal, and leadership skills; Self-directed and able to perform assignments independently; Demonstrated pro-active approach and flexibility with change; Ability to multitask and prioritize a heavy workload; Ability to establish and maintain effective working relationships with internal staff and outside professionals
Education/Certification: Two-year degree or equivalent
Preferred Qualifications
Executive or senior level administrative /project management experience in a business environment
Working Conditions
Standard office environment
Work requires substantial visual concentration on detail
Working conditions are normal for a manufacturing environment
Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE
May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes
Flexible and willing to work overtime outside of typical office hours if necessary
Standing: 5% *percentage is approximate and may vary depending on work task
Sitting: 95% *percentage is approximate and may vary depending on work task
Lifting (in pounds): up to 25 pounds
Pushing (in pounds): up to 25 pounds
Mental/Visual: use of computer and basic office equipment
Workspace: cubicle/desk
Top Benefits
As a team member at Crane Aerospace and Electronics, you’ll enjoy
Benefits: Health care, dental, vision, life and disability insurance starting the first day of the month
Time Off: 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year.
401k Retirement Plan: 401k plan with company match
Education Reimbursement: eligible after 6 months of employment
You can see a list of our benefits at https://www.craneae.com/company/careers or visit our website at www.CraneAE.com for more information on our company and great opportunities.
We are committed to operational excellence and world class processes. We employ Lean manufacturing techniques to optimize manufacturing efficiency and accuracy on all product lines. Our products are known for their technical strength, proven reliability and overall value.
In our efforts to maintain a safe and drug-free workplace, Crane Aerospace & Electronics requires that candidates complete a satisfactory background check. FAA sensitive positions require employees to participate in a random drug test pool.
This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Crane Company. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, sexual orientation, general identity, national origin, disability or veteran status.
